AgdaPkt 2018-09-24 Joint SA PFA - Laserfiche WebLink

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6.1.H. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager September 24, 2018 SUBJECT Fire Stations Diesel Exhaust System Modifications RECOMMENDATION By motion, approve and authorize the City Manager to execute a General Services Agreement with Air Exchange for fire station diesel exhaust system modifications in an amount not to exceed $175,171.34. BACKGROUND Hazardous vehicle exhaust emissions in a fire station are a firefighter's most significant cancer health risk and could be a serious legal liability. All Redwood City Fire Stations have exhaust systems to remove such hazards due to diesel fumes from fire engines and trucks. These systems recover all exhaust from fire apparatus, which have known carcinogens, while inside the fire stations as the apparatus leaves or returns to the station. The current exhaust systems (Plymovent) in each station were installed in 1988 and are outdated and difficult to get parts for repairs. ANALYSIS The modification of the Plymovent systems would bring all five fire station systems up to current standards. This will also reduce exposure of diesel exhaust and other known carcinogens while virtually removing 100% of exhaust emissions. On May 5, 2018 a Request for Proposal (RFP) to modify the five fire stations diesel exhaust systems was released to the public. The RFP was posted to the City's website. The closing date was June 6, 2018 and one bid was received, by Air Exchange. The only vendor of Plymovent Exhaust Systems in the Western United States is Air Exchange. They originally installed the plymovents in all five of Redwood City's stations as well as four fire stations in Belmont, three stations in Burlingame, and two stations in San Mateo. Air Exchange provided a five page reference list with a vast array of fire departments in which they have installed plymovents. Air Exchange is a reputable vendor and is very qualified.