AgdaPkt 2018-09-24 Joint SA PFA - Laserfiche WebLink

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Since the initial contract amount was less than the threshold of $60,000 6.1.D. - Page 2 Manager was authorized to approve the contract in mid-February, and the Consultant began providing services shortly thereafter. On April 23, 2018, the City Council approved the Amendment No. 1 to the agreement for Engineering Inspection Services to increase the contract amount by $171,600. The amendment allowed the City to have two additional engineering inspectors to help with the increased demand for inspection services needed during the summer time and which that same demand will continue through the end of the year. ANALYSIS The amended agreement is proposed not -to -exceed $98,800.00, which covers 19 weeks of time for one inspector to provide construction inspection services. To achieve a cost savings amongst several ongoing projects, a number of capital improvement projects and utility permits were identified as needing construction inspection services under this agreement. Costs will be shared amongst the different capital improvement project and utility permit cost recovery accounts based on the actual time spent on each by the proposed inspector. The amended agreement budget will allow construction inspection services of the current inspector to continue through January 2019 and coincide with the conclusion of a number of Capital Improvement Projects. The budget will also allow for the inspector to assist with the influx of utility encroachment permits and related development projects, also helping to give the new contract inspector support while they are brought up to speed. Capital Improvement Projects and utility encroachment permits will include: • Middlefield Road Streetscape Project (25%) • Sewer Collection System Replacement Project (25%) • Utility encroachment permits and related development projects (33%) • Alameda De Las Pulgas Sidewalk Improvement Project (17%) ALTERNATIVES Council may choose not to amend the contract which would make it difficult to meet the needs for engineering inspection services. FISCAL IMPACT Funding will come from, and has been previously approved and appropriated in the following funds: