AgdaPkt 2018-10-22 Joint SA PFA - Laserfiche WebLink

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6. 1. H. - Page 2 On September 26, 2018, Caltrans issued the final of four required regulatory permits required to construct the project. Utility relocation has been ongoing at the site and is expected to be finished by the end of the year. ANALYSIS While the project was under review by Caltrans, additional design changes were identified to address conflicts with underground utilities and to respond to comments from Caltrans. In two particular cases surrounding conflict with an underground water main and the location of maintenance gates, WRECO would be required to provide additional effort to address the conflicts and comments. In order to facilitate review by Caltrans without delay to the project, WRECO worked with staff to complete the additional design changes within the budget allocated for construction support in the original agreement. With the proposed amendment WRECO would be able to continue to provide services to the level of construction support included in the original agreement, approximately 191 staff hours. Similarly, while undergoing review by Caltrans, construction support needs were identified for the construction phase of the project over and above the scope included in the original agreement. Construction documents such as requests for information, material testing, plan revisions, material submittals, change orders, instruction bulletins, and other project documentation will require additional documentation and oversight by Caltrans. The proposed amendment would provide an additional budget for 402 staff hours of construction support in additional to the 191 staff hours included in the original agreement. Finally, the proposed amendment will include budget for value engineering to allow for cost-saving plan revisions upon further feasibility review by the project's construction management team. Hourly rates within the agreement have been updated to reflect WRECO and its sub -consultants' current hourly rates. Staff is additionally procuring a third party construction management team to provide project management and inspection services during the construction phase of the project. Bid advertisement for construction of the project will be posted later this year, with construction anticipated to begin Spring 2019 and conclude in Fall 2019, accommodating project -specific regulatory work windows that require creek -adjacent work to occur only between June and October each year. ALTERNATIVES The City Council may choose not to authorize the execution of Amendment No. 4 with WRECO and direct staff to modify the terms or allow services to conclude once the existing budget has been utilized.