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-EPORT To the Honorable Mayor and ity Council <br />- From the C,ty Manager <br /> <br /> September 23, 2002 <br /> <br /> Subject <br /> 2002-2003 Trucking and Hauling Service <br /> <br /> Recommendation <br /> By Motion, approve the specifications, accept the bid, and award the 2002-2003 Trucking <br /> and Hauling Service to Greg's Trucking of San Mateo, CA, in the amount of $62,200.00 <br /> and reject all other bids. <br /> <br /> Background <br /> This contract provides hauling services for the City's Municipal Services Center (MSC) <br /> waste, recycling, and construction materials purchases. Materials are purchased by the <br /> City and transported into the MSC by the trucking service. The same truck is loaded so <br /> waste and recycling can be hauled to the appropriate disposal site. This trucking service <br /> can also be used to supplement the City's trucking needs while performing utility repairs or <br /> paving projects. The contract will cover the period following Council approval through June <br /> 30, 2003. <br /> <br /> The bid specifications contain the provision for the City Manager to extend the contract for <br /> one additional year at the same prices if agreed upon by the vendor and the City in wdting <br /> 30 days prior to the end of the contract. The extension will be based upon a satisfactory <br /> review of the contractor's performance, the City's needs, and the appropriation of funds by <br /> the City Council. <br /> <br /> On August 1,2002, staff sent out bid proposals to ten trucking firms. On August 21,2002, <br /> two bids were received and opened in the City Clerk's Office: <br /> <br /> BIDDER PRICE <br /> Greg's Trucking, San Mateo, CA $62,200.00 <br /> M. Victor Trucking, Belmont, CA $62,700.00 <br /> Staff Estimate $62,500.00 <br /> Average bid $62,450.00 <br /> <br /> Greg's Trucking bid is 1% below staff's estimate. Greg's Trucking provided the trucking <br /> services for Redwood City during FY 00-01 and was very responsive. The firm has <br /> adequate trucks available and will be able to meet the needs of the City for delivering <br /> material purchases and transporting waste and recyclables to the appropriate disposal <br /> sites. <br /> <br /> Alternatives <br />- Three alternatives were considered to approving this contract: <br /> <br /> Page 1 of 2 <br /> <br /> <br />