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6.B. - Page 106 of 366 <br />TENTATIVE AGREEMENT BETWEEN CITY OF REDWOOD CITY <br />AND REDWOOD CITY POLICE SUPERVISORS ASSOCIATION (RCPSA) <br />RE: 2018 SUCCESSOR MOU NEGOTIATIONS <br />City employees or the Association or their representatives may in accordance with <br />established City policies, be granted the use of City facilities for meetings of City <br />employees provided space is available. <br />The use of City equipment other than items normally used in the conduct of business <br />meetings, such as desks, chairs, and whiteboards, is strictly prohibited unless written <br />approval is received in advance from the City, the presence of such equipment in approved <br />City facilities notwithstanding. <br />3.4 Advance Notice <br />Except in cases of emergency, reasonable advance written notice shall be given to the <br />Association if affected by any ordinance, rule, resolution or regulation directly relating to <br />matters within the scope of representation proposed to be adopted by the City Council, by <br />any board or commission of the City, or by any department, and the Association shall be <br />given the opportunity to meet with such body prior to adoption. In cases of emergency <br />when the City management determines that an ordinance, rule, resolution, or regulation <br />must be adopted immediately, without prior notice of meeting with the Association, City <br />management shall provide such notice and opportunity to meet at the earliest practical time <br />following the adoption of such ordinance, rule, resolution or regulation. <br />3.5 Access to Work Locations <br />Reasonable access to employee work locations shall be granted to employees of the <br />Association and their officially designated representatives, for the purpose of processing <br />grievances or contacting members of the Association concerning business within the scope <br />of representation. <br />Such employees or representatives shall not enter any work location without the prior <br />consent of the City Manager or his or her designated representative. Pre -arrangement for <br />routine contact may be made by agreement between the Association and the department <br />head and when made shall continue until revoked. Access shall be restricted so as not to <br />interfere with the normal operations of the department or with established safety or security <br />requirements. Solicitation of membership and activities concerned with the internal <br />management of the Association, such as collecting dues, holding membership meetings, <br />campaigning for office, conducting elections and distributing literature, shall not be <br />conducted during working hours unless approved in advance by the City Manager or his <br />or her designated representative. <br />3.6 New Employee Orientation <br />The City shall provide the Association with ten (10) calendar days' advance notice of the <br />start date of any new hire to a represented classification. An exception to the ten (10} <br />calendar days' advance notice requirement may be made is if there is an urgent need for <br />meeting in less than ten (10) calendar days' that is critical to the City's operations and is <br />not reasonably foreseeable. <br />The City shall provide the Association with an exclusive thirty (30) minute meeting with <br />any new employee orgroup of employees covered by this MQU during the City- <br />