AgdaPkt 2018-12-03 Joint SA PFA - Laserfiche WebLink

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6.G. - Page 2 of 40 ANALYSIS Internet access is a critical component of Redwood City operations. As the City implements additional technologies, including Cloud -based services, increasing the City's internet connection to 1 Gigabit per second (GPS) will assure continued availability and usability of internet reliant technologies. The increased bandwidth will also allow the City to investigate and implement alternative business resumption/disaster recovery options, including out -of -area solutions. This would reduce risks associated with having production and recovery services located in close proximity, with both potentially being impacted by a disaster such as an earthquake. Staff reviewed the options for increasing the City's bandwidth and recommends amending the current agreement with Astound for several reasons. First, staff surveyed cities across the State as to their monthly broadband costs. Astound's proposed monthly cost, $1,500, is several hundred dollars less than the $1,965 average monthly cost reported by 14 agencies who responded to the survey. In addition to a likely increase in cost, changing the City's internet provider would involve planning and reconfiguring the City's network, which would be a significant workload burden in light of other existing projects underway, including the financial system replacement. Staff also considered the excellent customer service Astound provides the City, as they are extremely responsive whenever connectivity issues have occurred. Finally, executing a second amendment with Astound allows the City to continue to receive a previously negotiated free 110 Mbps connection, used for load balancing and failover, as well as receive a new high-speed switch to connect through at no additional cost. FISCAL IMPACT This amendment will increase the City's internet connection costs by $100 per month, from $1,400 to $1,500 per month, for a term of five years and a total not to exceed amount of $90,000. Funding for this upgrade is included in the FY 2018-19 Adopted Budget. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. PUBLIC NOTICE Public notification was achieved by posting the agenda, with the items being listed, at least 72 hours prior to the meeting. ALTERNATIVES The City Council could elect not to approve this amendment, keeping the City's internet connection at its current 300 Mbps speed. Although the current speed supports the City's current operations, it will not be adequate as additional technologies, including Cloud services, become more prevalent. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcitV.org 126