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6.D. - Page 78 of 170 Request for Qualifications: General Park Building Construction, Retrofit, Maintenance, and/or Repairs A. BIP OUTREACH DOCUMENTATION It is the policy of the City of Los Angeles to provide Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), Small Business Enterprises (SBEs), Emerging Business Enterprises (EBEs), Disabled Veteran Business Enterprises (DVBEs), and all Other Business Enterprises (OBEs) an equal opportunity to participate in the performance of City contracts. In order to maximize this participation while minimizing the administrative impact on city staff and RFQ respondents alike, the Mayor's Office has developed a Business Inclusion Program (BIP). The BIP requires City departments to set anticipated participation levels based on the opportunities presented in their advertised contracts and department's achievement of its annual goals. A respondent's BIP Outreach to MBEs, WBEs, SBEs, EBEs, DVBEs, and OBEs shall be determined by their compliance with the following BIP Outreach process which will be performed on the City's Business Assistance Virtual Network (BAVN). The BAVN can be accessed by going to the City's Webpage (www.laciiy.org) and linking onto `Bids, RFQs & Grants" or directly at www.labavn.org. Failure to meet the anticipated MBE, WBE, SBE, EBE, and/or DVBE participation levels will not by itself be the basis for disqualification or determination of noncompliance with this policy. However, failure to comply with the BIP Outreach documentation requirements as described in this section will render the RFO response non-responsive and will result in its rejection. Compliance with the BIP Outreach requirements is required even if the Responder has achieved the anticipated MBE, WBE, SBE, EBE, and DVBE participation levels. Adequacy of a bidder's BIP Outreach will be determined by the Board after consideration of the indicators of BIP Outreach as set forth below. Any technical difficulties while utilizing the BAVN should be reported immediately using the following steps: 1. Email BAVN Support at ITA.BAVNglacity.org. 2. Email Jim Newsom from the Department of Recreation and Parks at jimmy.newsom@lacity.org 3. If you are not contacted within 15 minutes during normal City working hours (7:00 a.m. to 4:30 p.m., Monday -Friday), call The Department of Recreation and Parks at 213-202-2678. If the above procedures are not followed as stipulated, incomplete outreach and/or incomplete documentation may not be accepted. Each indicator (2-7) is evaluated on a pass/fail basis. All indicators (2-7) must be passed to be deemed responsive. Only BIP Outreach documentation submitted under the bidders name will be evaluated. Therefore, submission by a third party will result in the bidder being deemed non-responsive. 1 I LEVEL OF ANTICIPATED MBE, WBE, SBE, EBE, and DVBE PARTICIPATION The Responder has performed a BIP Outreach in an attempt to obtain potential subconsultant participation by MBEs, WBEs, SBEs, EBEs, DVBEs and OBEs which could be expected by the City to produce a reasonable level of participation by interested business enterprises, including the MBE, WBE, SBE, EBE and DVBE anticipated percentages set forth on Page 1 herein and to have the Responder meet the sub -consulting expectations for the project. 2 1 ATTENDED PRE-BID MEETING The Responder attended the pre -response meeting scheduled by the Project Manager to inform all Responders of the requirements for the project for which the contract will be awarded. This requirement may be waived if the Responder certifies it is informed as to those project requirements and has participated in a City -sponsored or City - approved matchmaking event in the prior twelve (12) months. IMPORTANT — RESPONDERS MUST SUBMIT ALL REQUIRED FORMS (COMPLETELY FILLED OUT) BY RFQ SUBMITTAL DEADLINE. Page 72 of 103 161