AgdaPkt 2019-01-28 Joint SA PFA - Laserfiche WebLink

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6.D. - Page 79 of 170 Request for Qualifications: General Park Building Construction, Retrofit, Maintenance, and/or Repairs Required Documentation: An employee of the Responder's company must attend the pre -submittal meeting scheduled for this project. Credit may not be given if the employee arrives late or fails to sign the pre -submittal meeting attendance roster. This requirement will be waived if the Responder both certifies in writing that it is informed as to the BIP Outreach requirements for the project and has participated in a City-ssponsored or City - approved matchmaking event in the prior twelve (12) months as is evidenced by the event attendance documents. Note: If the RFQ states that the pre -submittal meeting is mandatory, then attendance at the pre -submittal meeting is the only way to pass this indicator. 3 1 SUFFICIENT WORK IDENTIFIED FOR SUBCONSULTANTS The Responder has identified the minimum number, as determined by RAP, of specific items of work that will be performed by subconsultants. This will ensure an opportunity for sub -consultant participation among MBEs, WBEs, SBEs, EBEs, DVBEs, and OBEs. Required Documentation: Outreach via e-mail in the selected potential work items. This outreach must be performed using the BAVN's BIP Outreach system. The outreach must be to potential MBE, WBE, SBE, EBE, DVBE, and OBE subconsultants who are currently registered on the BAVN. Failure of the Responder to outreach in all of the potential work items selected by the City as potential subconsulting work items may result in the RFQ response being deemed non-responsive. Note: City staff will access the BAVN and verify compliance with this indicator after the RFQ submission deadline. 4 1 WRITTEN NOTICES TO SUBCONSULTANTS All notifications must be provided utilizing BAVN, and made not less than fifteen (15) calendar days prior to the date the RFQ responses are required to be submitted. In all instances, Responders must document that invitations for sub -consulting bids were sent to available MBEs, WBEs, SBEs, EBEs, DVBEs and OBEs for each item of work to be performed. Required Documentation: E-mail notification in each of the selected potential work items to potentially available MBEs, WBEs, SBEs, EBEs, DVBEs and OBEs for each anticipated work item to be performed. The notification must be performed using the BAVN's BIP Outreach system. The notification must be to potential subconsultants currently registered on the BAVN. If the Responder is aware of a potential subconsultant that is not currently registered on the BAVN, it is the Responder's responsibility to encourage the potential subconsultant to become registered so that the Responder can include them as part of their outreach. Notifications must contain areas of work anticipated to be sub -consulted, City of Los Angeles project name, name of the Responder, and contact person's name, address, and telephone number. Responders are required to send notifications to a sufficient number of firms comprised of MBEs, WBEs, SBEs, EBEs, DVBEs and OBEs in each potential work item chosen, as determined by the City. What is considered sufficient will be determined by the total number of potential subconsultants in each specific work item. The City will determine each work area by the North American Industry Classification System (NAICS) code. The following table shows the sufficient number of MBE, WBE, SBE, EBE, DVBE and OBE subcontractors that need to be notified for each work area. IMPORTANT — RESPONDERS MUST SUBMIT ALL REQUIRED FORMS (COMPLETELY FILLED OUT) BY RFQ SUBMITTAL DEADLINE. Page 73 of 103 162