AgdaPkt 2019-01-28 Joint SA PFA - Laserfiche WebLink

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6.A. - Page 31 of 50 • Assignment of responsibilities for repair/replacement (recommended) DAC G. Project Database — DAC will provide the City with DACTrak Accessibility Management Software to develop the ADA Transition Plan. The DACTrak software will allow ongoing monitoring and updating of the final comprehensive ADA Transition Plan by City staff. The DACTrak database will correlate all components of the transition plan including but not limited to compliance and facility reports, facility diagrams, Transition Plan, reference drawings, standard drawings, and photographs. The information contained in the DACTrak database shall be the property of the City of Redwood City when the ADA Transition Plan compilation is complete. There are no maintenance or storage fees associated with use of the DACTrak software. If the City does not want to use the DACTrak software to manage the transition plan, the data can be provided to the City in a mutually approved format. H. Representatives from DAC will plan to attend at least three meetings with City staff, including a kick-off meeting, interim progress meeting and a final completion meeting at a minimum. DAC staff will also attend any required site visits and City staff meetings needed for self- evaluation investigations and document research. DAC can also attend a City Council meeting to present an overview of the ADA Transition Plan. It is not required or recommended that the transition plan be adopted by council, as the projected implementation schedule and dates are designed to be adjusted to correspond with the City's needs and project plans. As a requirement of the ADA is for public entities to offer opportunities for public input into the transition plan, DAC will lead an outreach process to assist the City in advising the public of the ADA Self -Evaluation and Transition Plan project. DAC will assist the City to provide an opportunity for interested persons, individuals with disabilities, or organizations representing persons with disabilities to participate in the self-evaluation process. There is no requirement for public meetings to be held to collect input, however if the City chooses to hold a meeting, DAC will assist in organizing the meeting to inform the community of the project and receive input on the process. DAC staff could attend the meeting, maintain a record of the proceedings and comments and be prepared to answer questions regarding the project. It is understood that the City seeks to have a final ADA Transition Plan completed within eight (8) months from the issuance of a Notice to Proceed. Based on prior experience, DAC believes that this would be a realistic completion date. Deliverables and Additional Documents Compliance Assessment/Transition Plan Reports and Implementation ❑ Following approval by the City, DAC will present the transition plan and findings by demonstrating the use of the DACTrak Accessibility Management software program and providing a training session. DACTrak will allow City users to prepare and print reports in both PDF and Excel format. The City will have use of the DACTrak software for a period of five years at no cost to update and manage their information and print progress reports and other custom report formats. There are no maintenance or storage fees associated with use of the DACTrak software. Should the City want to continue to use DACTrak after five years, the annual licensing fee for years four and on would be $2,000 per year, inclusive of all costs for access to the software. ❑ The draft plan shall describe the methods that will be used to make the facilities accessible and outline a strategy over time. It is recommended that the schedule and timelines be developed by the City of Redwood City in collaboration with DAC. It is not recommended that DAC unilaterally place dates in the plan that the City of Redwood City may not approve, and DAC would not want to inadvertently commit the City of Redwood City to dates that may be unrealistic or inappropriate. The projected schedule for barrier removal is required by the ADA for the development and implementation of the required transition plan. It is anticipated that the City would opt for a phased implementation plan with a timeline of a minimum of five years. DAC Response to the City of Redwood City for ADA Consulting Services 8 37