AgdaPkt 2019-02-11 Joint SA PFA - Laserfiche WebLink

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6.A. - Page 2 of 17 This undergrounding project has been planned and designed in coordination with the future Middlefield Road bicycle and pedestrian streetscape improvement project within the same project limits. The removal of the existing utility poles will create more space for pedestrians and bicyclists and will allow for improved access in the sidewalk areas. Due to the complexity of the project and required coordination between the Project, participating utilities, Union Pacific Railroad, Caltrans, fronting property owners, and the traveling public (people walking, riding bikes, riding transit, and driving) staff recommends hiring a construction manager dedicated to the project. In addition to ensuring that the project will be built according to the approved plans, specifications, and schedule, a construction manager will facilitate communication with Project stakeholders and the broader public. This is particularly critical given Middlefield Road's role as a key gateway to Downtown Redwood City. The construction contract was awarded by the City Council on July 23, 2018 and work started at the end of 2018. Staff anticipates that the installation of the underground conduits, vaults, and junction boxes will be substantially complete in approximately one year. Following the installation of the conduits, vaults, and junction boxes, the participating utility companies will reinstall their lines and equipment in the new underground facilities, and remove their overhead line and utility poles. This process will take approximately one year as well. ANALYSIS In November 2018, the City issued a request for proposals for construction management services for the construction phase of the Rule 20A Middlefield Road Phase 1 Underground Utility District Project. The City received five responsive proposals from 41-eaf Inc., Bellecci & Associates, CSG Consultants Inc., JKL Construction Services, Inc., and STV Construction, Inc. Staff used four criteria to evaluate the proposals, namely, qualifications, experience, project understanding, and knowledge of construction management practices. Based on the evaluation of each proposal, 41-eaf Inc. ranks highest overall, with particular strength in experience with Rule 20A undergrounding projects. Staff recommends 41-eaf, Inc. as the most qualified firm to provide construction management services for this project. FISCAL IMPACT Funding for this contract is included in the Fiscal Year 2018-2019 Division Budget. Costs for Construction Management are not eligible for reimbursement from the PG&E Rule 20A program. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 7