AgdaPkt 2006-06-19 - Laserfiche WebLink

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6.10 REPORT Page 1 To the HOh<.trable Mayor and City Q:auneil Ft()'nl the Ci.tyManttger June 19, 2006 Subject Agreement Amendment NO.1 for Technical Support Services to the City's Supervisory Control and Data Acquisition System (SCADA) for Water and Wastewater Utilities Systems Recommendation By motion, authorize the City Manager to execute Amendment NO.1 to the Agreement with The EDCCO Group of San Carlos, California for the not-to-exceed amount of $85,000 to continue technical support services for the SCADA System through the second year of a two-year Agreement. Background The City's water, sewer and stormwater pumping and storage facilities (approximately 77 separate remote sites) are monitored and controlled by the centralized SCADA system. Because of the highly specialized hardware and software expertise required to operate SCADA, the City has need for professional technical support services to maintain the SCADA system, provide 24-hour emergency response and to supplement the efforts of Public Works Services (PWS) staff. In July 2005, the City Manager approved a two-year Agreement with The EDCCO Group to provide technical support and emergency services to the City's SCADA system. The two- year Agreement contains provisions to (1) amend the Agreement to cover an additional two-year period or part thereof and (2) set the compensation for services at a not to exceed amount of $50,000 annually for the term of the Agreement. Based on past needs and the addition of the new SCADA connection to downtown cinema parking garage groundwater pumping system, staff is recommending an increase to the not to exceed amount from $50,000 annually to $85,000 for the second year of the Agreement in order to extend the current scope of services to this pump station. Technical support and scope of this Amendment applies to the cinema garage pumping system after completion and acceptance of the cinema project by the City, and City maintenance related responsibilities are in effect. While the cinema parking garage pump system SCADA connection is a significant driver for the proposed increase, the staff recommendation is also based on an assessment of the current expenditure trend and needs, and the projected service needs in the coming fiscal year. The consultant's fee schedule is unchanged. Compensation for service is based on time and materials, at actual cost, as detailed in monthly invoices. The EDCCO Group has worked with the City since 1999 assisting PWS to improve upon the performance of the system and to manage software licensing and upgrades for the system, when needed. This vitally important specialized support is budgeted annually to ensure continual optimal operation of the SCADA system. ...--.--.--.."'.