Agmt06 MHA Environmental Planning Services... (2)

Browse Search

Mr. Charles Jany, AICP July 30, 2006 Page 2 8) Preparation of and/or assistance with the preparation of all written communications between the City and the applicant. 9) Coordination of and participation in up to two (2) meetings with other interested parties, including adjacent property owners or businesses, and responsible regional or State agencies. 10) Coordination of communications (including preparation of written materials) with other interested parties, including adjacent property owners or businesses, and responsible agencies. 11) Preparation of letters and memoranda as necessary to outline the project status or review comments. 12) Preparation and/or assistance with the preparation of staff reports to the City's Architectural Review Committee, Planning Commission, and City Council. 13) Attendance at up to two (2) meetings each with the City's Architectural Review Board, Planning Commission, and City Council, as required. This proposal is intended to address work anticipated to be conducted over a six month period, at the discretion of the City of Redwood City. Work would primarily occur off-site, and we would be readily available to meet at City Hall or elsewhere as needed during the course of the project. Personnel Dain Anderson will serve as MHA's project manager, and Jennifer Cutler and Julia Cheney will provide support services. Roger Luc, MHA's document manager and graphics specialist, will prepare appropriate graphics for the IS/MND, as well as coordinate the IS/MND's printing and distribution. Resumes are attached. Billing and Project Cost Work will be billed at the rate of $145.00 per hour for Mr. Anderson and $80.00 for Ms. Cutler and Ms. Cheney, billed in quarter-hour increments. All hours worked will be accounted for in detail and invoiced to the City on a monthly basis. Expenses incurred in the performance of this work, including but not limited to printing and copying, photo processing, etc., will be invoiced to the City at no additional mark-up. No mileage or travel expenses are anticipated. Initial project costs are estimated at $31,3453. MHA will solicit a scope and budget from Hexagon Transportation Consultants, Inc. to prepare a transportation and traffic analysis of the proposed project for incorporation into the IS/MND. At this writing, based on our experience with projects similar to the type proposed, as well as with our past relationship with Hexagon Transportation Consultants, Inc., we would estimate that the transportation and traffic analysis would add approximately $11,500 to the estimated budget. A detailed budget is attached with this letter3. The project estimate is not, however, intended to be a "not-to-exceed" figure, as project and process complexities, and the final number of meetings required, cannot be predicted with certainty. If, at any point during the course of our services the actual expenditures approach the estimates outlined in this letter and attached detailed budget, MHA will advise the City of the potential need for a budget amendment. 3 Not including the transportation and traffic analysis.