AgdaPkt 2019-04-22 Joint SA PFA - Laserfiche WebLink

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6.H. - Page 3 of 10 • Member Terms The majority of the City's boards, committees, and commissions have 4 -year terms. To create staggered terms, staff recommends that the three members who were appointed in 2018 or 2019 would not need to reapply for their seats and their terms would expire on June 30, 2023. Four new members would be recruited for 2 -year terms that expire on June 30, 2021. Current members (appointed in 2015 and 2017) could reapply for these seats. • Structure The Committee would elect one of their members as chair, one as vice -chair, and one as secretary. These terms would be for two years. • Meeting Frequency Committee meetings would generally held once per quarter with the allowance that special meetings may be scheduled as needed. Regular meetings would be scheduled on the second Tuesday of March, June, September, and December. To the extent possible, special meetings would be held on the second Tuesday of the month. FISCAL IMPACT There is no additional fiscal impact due to this decision; however supporting a standing committee requires the commitment of ongoing staff resources. Roughly twenty hours of staff time is needed for each committee meeting. Additional staff time on the part of the City Clerk's Office and Community Development Department will be required to recruit Committee members. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378(b)(5), because it involves organizational or administrative activities that have no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. PUBLIC NOTICE Public Notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. ALTERNATIVES The City Council could elect to: 1. Approve the proposed resolution with minor modifications to the mission, duties, structure, and membership as outlined in Attachment A and direct staff to begin the member recruitment process. 2. Direct staff to return to Council with an updated proposed resolution. 3. Not approve the creation of a standing Transportation Advisory Committee. ATTACHMENTS Attachment A: Proposed Resolution City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 92