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D. "Exclusive Use" means an event that is closed to the public at which attendance is by ticket or invitation only and may involve any of the following: cooking or food preparation; the use of a stage, road closures, or generators; the use of tables or booths; the placement or use of other equipment and/or temporary structures; or staging vehicles on the plaza per Section 5 in the Administrative Guidelines. E. "Legacy Events" means events that have been happening for more than fifty years in Redwood City and are community -wide celebrations hosted in Redwood City. Legacy Events include 4th of July activities and the Hometown Holidays celebration. SECTION 3: APPLICATION PROCESS A. Applicants must complete the Courthouse Square Event Application and provide the non-refundable application fee not less than six (6) months prior to the proposed event date. The application is considered a request for permit only; submission does not mean that the event has been approved. The Courthouse Square Event Application does not include a tent permit, which is required by the Fire Department if one will be erected. B. The application will be reviewed by the Courthouse Square Event Team to determine the required conditions, the scope and estimated cost of City support services, and required permits. The Courthouse Square Event Team is comprised of representatives of City departments, including, but not limited to, the following: the City Manager's Office, the Parks, Recreation and Community Services Department, the Community Development Department, the Police Department, the Fire Department, and the Finance Department. The application may also require further review by those City departments involved in permitting and/or supporting the applicant's event. C. The City will notify the applicant in writing if the application is preliminarily approved, which is subject to receipt of the non-refundable application fee and the cleaning and damage deposit. The City will notify the applicant if the application is denied, citing the reason(s) for denial. D. If an application is granted, the applicant may be requested to attend a pre -event meeting to discuss the proposed event with the Courthouse Square Event Team. Topics to be addressed may include: the number of portable toilets, waste and recycling containers, medical personnel, security personnel, equipment, relevant supplemental permits, ABC permits, street -closure permits, County Health permits and logistical support. E. For each application granted, a Courthouse Square Event Permit ("Event Permit") will be issued to the applicant as a "Permittee." Upon signing the Event Permit and submitting all of the required permits, licenses, fees, site map, and insurance documentation, the Parks, Recreation and Community Services Department will sign the Event Permit. ATTY/RESO.0035/CC RESO ADOPTING REVISED COURTHOUSE SQUARE ADMIN GUIDELINES RESO NO. 15757 REV: 04-16-19 PR MUFF NO. 205 Page 3 of 23