Agmt06 Moore Iacofano Goltsman - Prof Urban Design Training

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MIG, Inc. City of Redwood City The Forum at Redwood City 2006-2007 series Letter of Engagement Page 2 of 3 . Work with the City to identify and select the topics and potential speakers for the forums; Invite and confirm the guest speakers, including convincing them to waive their speaking fees (all of the speakers thus far have agreed to do so on account of their relationships with Kristen Pickus and Bruce Liedstrand; we assume that this will continue for the 2006-2007 series), coordinating with them about their presentation, assisting with travel arrangements, and securing and editing their bios; Prepare and update a simple email flier to be used as an invitation to each forum, including information about the speaker and the proposed presentation; Work with the City to coordinate meeting logistics as needed; Work with the City to identify, invite and confirm a guest introducer to provide speaker introductions the night of the event (if needed); Prepare meeting materials including an agenda, sign-in sheet, evaluation form and (if available) a flier on the forum for the following month; Facilitate (if needed) and staff the forums, including handling registration procedures at the event and taking notes on the presentation; Prepare a brief written summary of the forum presentation; Prepare additions to the email mailing list; and Draft speaker thank you letters for the City and/or Communities By Design to sign. . . . . . . . . . City responsibilities: . With guidance from MIG, coordinate all logistics for the forums, including securing meeting location, making catering and/ or dinner arrangements, and securing any needed audio-visual equipment (it is assumed that the City will pay for any costs incurred for any of these items); · Pay for speaker travel expenses as needed; · Working with MIG, maintain a current email mailing list; · Distribute the invitation fliers and email invitations; · Collect and process any registration money from the Forum; · Duplicate any handout materials; and · Assist with on-site logistics the day of the event. COST ESTIMATE FOR EACH ADDITIONAL FORUM: Professional Time: ...... ....... ....................................................... ... .... $3,246. 00 Direct Costs: ........... ............... ...... ............. ...... ......... ...................$180. 00 TOTAL PER FORUM ........................................................................... $3,426.00 TOTAL COST FOR EIGHT (8) ADDITIONAL FORUMS: ..................... $27,408.00 The budget listed above reflects a not-to-exceed fee. The allocation of funds within that amount will be adjusted in accordance with work actually performed. MIG, Inc. will not exceed the amount contained in this Letter of Engagement unless the City of Redwood City authorizes a change to the scope. If this meets with your approval, please sign below and return to our office. Please feel free to contact me with any questions at (510) 774-0038. We look forward to continuing to work with you on what has been an exciting and rewarding project.