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6.1C Page 33 will render the grievance null and void. The immediate supervisor shall hold discussions and attempt to resolve the matter within ten (10) days after the presentation of the grievance. It is the intent of this informal meeting that at least one personal conference be held bet\\leen the aggrieved employee and the immediate supervisor. 15.3.1.2 Any unit member who believes he/she bas a grievance which is an objection or challenge to any punitive disciplinary action shall present the grievance orally to the Captain within ten (10) days after the grievant knew, or reasonably should have known, of the circumstances which form the basis for the grievance. Failure to do so will render the grievance null and void. The Captain shall hold discussions and attempt to resolve the matter within ten (I O) days after the presentation of the grievance. It is the intent of this informal meeting that at least one personal conference be held between the aggrieved employee and the Captain. 15.3.2 Level n - Formal Written Grievance 15.3.2.1 If the grievance is not settled during the informal conference and the grievant wishes to press the matter, the grievant shall present the grievance in writing on the appropriate form to the Chief of Police within ten (10) days after the oral decision by the immediate supervisor. The written information shall include: (a) A description of the specific grounds of the grievance, including names, dates, and places necessary for a complete understanding of the grievance; (b) A listing of the provisions of this MOU which are alleged to have been violated; (c) A listing of the reasons why the immediate supervisor's proposed resolution of the problem is unacceptable; and (d) A listing of specific actions requested of the City which will remedy the grievance. 15.3.2.2 The Chief of Police shall communicate the decision to the grievant in writing within ten (10) days after receiving the grievance. If the Chief of Police does not respond within the time limits, the grievant may appeal to the next level. 15.3.2.3 Within the above time limits either party may request a personal conference. 15.3.2.4 Prior to determining the level of discipline to be taken on alleged violations of City or Department rules and/or regulations, the Chief or his designee will: 1. Ascertain if the represented employee wishes the Association to intervene on their behalf prior to the decision being made by the Chief as to level of discipline. 27