AgdaPkt 2006-12-04 - Laserfiche WebLink

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recommendations. The Task Force agreed not to prepare a minority report, either within the Task Force report or as a separate document. C. Record Keeping Formal Minutes of the T ask Force meetings were not recorded. The Facilitator, in the form of "Memory Notes," documented relevant information and Task Force decisions. Memory Notes from each Task Force meeting were distributed to Task Force members by mail and electronically for their review prior to the following meeting. Task Force members were provided the opportunity at each meeting to revise or supplement and then accept the Memory Notes taken at the previous meeting. D. Quorum At the first meeting, the Task Force decided that 80% of the Task Force members must be present to establish a quorum for decision-making. If fewer than 80% are present at a meeting, no binding decision can be made. For the purposes of math, decimals would be rounded up. E. General Decision Making The T ask Force determined that every decision, including its final recommendations, required the consensus agreement of 80% of the members present at the meeting. For the purposes of math, decimals would be rounded up. F. Task Force Agreement on Final Report The Task Force agreed to support the recommendation to Council approved by an 80% consensus vote, and to educate, inform and advocate for this recommendation to the community if Council accepts it. G. Input from the general public Time was allotted on each meeting agenda to hear comments from the general public including a letter submitted to the task force. H. Subcommittee On May 24, 2006, the Task Force created a Subcommittee to conduct in- depth review of material that was presented to the Task Force and to begin to formulate the Task Force's Findings and Recommendations document. The Subcommittee Members are Adrian Brandt, Derby Davidson, Karen Donnelly, Matthew Leddy, Usa Maldonado, Arlene Nichols, Isila Oliver and Jane Taylor. Revised 1112912006 Page 24 of 25 7A Page 28