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ANDERSON BRU L~ ARCHITECTS September 13, 2002 Mr. Brian Lee The City of Redwood City 1017 Middlefield Rd. P.O. Box 391 Redwood City, CA 94064 Re: Proposal for Professional Services City of Redwood City Branch Library in Redwood Shores Needs Assessment, Programming and Design Anderson Brul~ Architects, Inc. (ABA) is pleased to submit this proposal for strategic planning, facilitatiun, and architectural and nominal engineering consultant services to develop the documentation necessary to submit a grant application to the State of California. Approach and Methodology The Consultant Team will work collaboratively with the Core Team, with oversight and approval as structured in the City of Redwood City Approval Process, to develop a conceptual understanding of the new branch library's services and operations, qualitative and quantitative space and functional requirements, cost and schedule to develop the documentation required for grant applications by the Library Bond Act of 2000. The process is intended to be inclusive, and explore projected needs, opportumties and constxaints with the community, stakeholders, potential parmers and staff. The Library Bond Act of 2000 Regulations and Application Requirements will guide the , approach, methodology and documentation of the effort. Scope of Basic Services Two phases of work are necessary to achieve the intended outcome: Phase 1 includes development of a Library Needs Assessment, Plan of Service and Building Program, and Phase 2 includes the Conceptual Design and Bond Application Process. Both phases of work will be performed and documented s required by the Library Bond Act 2000 Regulations. Components of each phase, as well as the interrelationships of elements and the review and approval process, are diagrammed in a process map, attached to this proposal. The map is organized and reads from left to right. Process participants are grouped into categories and located in the first 'column' at the extreme left of the map. Column headings, read from left to right across the top of the map, indicate categories of activity that build upon each other. Each of the activities, included in a box that is related to active process participants through position on a 'row', is fed by and/or feeds another activity represented through a directional arrow. A relational timeline is provided along the top of the map for additional reference and is to be utilized to schedule upcoming meetings. Deliverables, Schedule and a Fee .Proposal are described later in this document. EXHIBIT A Strategies, Architecture & Interiors Anderson Brul~ Architects Inc. 325 South First Street, 4,h Floor San Jose California 95113 Tel: 408 298 1585 Fax'. 408 298 1887 www.aba-arch.com