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Proposal for Professional Services Redwood City Branch Library in Redwood Shores Page 2 of 14 September 13. 2002 Scape Narrative Purchase Order: Initial Authorization (fee associated with this work is not included in this proposal, but is described here to maintain continuity in the description of services) Core Team Meeting 1: Project Scope and Budget Finalization A Core Team will be developed, which includes key individuals from the City of Redwood City and Redwood City Library, the consultant team and key stakeholders in the process. The Core Team will meet periodically, as described in the process map, to provide leadership and direction for the process and review project progress. The Consultant team will prepare for, facilitate and document a Core Team meeting in which we seek to finalize the following: o Validation of Proposed Process (Scope, Budget, Schedule) Core Team Meeting 2: Formulation The Consultant team will prepare for, facilitate and document a Core Team meeting in which we seek to develop the following: Roles and Responsibilities of the Core Team Scope and Schedule Issues Development of Communication Plan Process Participants Community Advisory Cornrmttee o Staff Participants Development of Outreach Plan and Participants o Interim Efforts Outreach Methodology and Logistics o The ~nshii~ni ~ea~ 10a~d upgn th~ mi~h pianl ~iii cl~v~i0p ~e S~l~cltd~i p~os~ ini~nded r~s~itS ~nd agenda for each type of outreach meeting. The consultant team will work with Redwood City and Library staff to organize logistics of these meetings. The Consultant Team will develop a questiommire, with responsibility for web-based hosting to be confirmed. Community Advisory Comtm~ee Formulation The ~0nsuitani Team will ~;rk Wiih Core Tea~ ~ember; a~d stakeholders to finaide Advisory comrmttee composition, develop roles and responsibilities, create invitations to participate, develop informational packets and schedule a first meeting. Miscellaneous Outreach o The consultant team will work with the Core Team to develop materials for distribution at the Music in the Park event, held in Redwood Shores on Septembe/28. City of Redwood City Council Meeting, September 23, 2002 If requested by Core Team, the Consultant Team will attend the September 23, 2002 Council Meeting to provide information regarding approach and methodology, scope and budget. Community Advisory C~mmittee (CAC) Meetin~ !! Orientation The Consultant Team will prepare for, facilitate and document an orientation meeting with the CAC The purpose of the meeting is: o formulate the Community Advisory cornmattee through purpose, roles and responsibilities o review and provide feedback on the proposed Work Plan o discuss and identify opportunities, constraints and issues The intended results of this meeting are: understanding of roles and responsibilities of the Community Advisory Committee understanding of proposed work plan ~ alidation of stakeholders committee advocacy for stakeholder participation in process EXHIBIT A