Laserfiche WebLink
~ VV~tl~completion of these items, Kennedy/Jenks has fulfilled the entirety of the original <br /> contract scope of services plus Task Orders No. 1 and 2. <br /> <br /> The level of effort (estimated staffing hours) and schedule negotiated between staff and <br /> Kennedy/Jenks for Task Order No. 2 was based on the premise that all tasks and work <br /> products could be completed on a very aggressive schedule, and by no later than August <br /> 30, 2002. However, several things changed during that time, which caused staff to request <br /> work which either delayed or expanded the original scope. Additional work performed by <br /> Kennedy/Jenks through October 25, 2002 was monitored closely by staff on a monthly <br /> basis. A summary is included in the attached Kennedy/Jenks request for new task order <br /> letter dated November 4, 2002. <br /> <br /> At this juncture, staff has created a "response plan" that postpones City Council policy <br /> decisions on recycled water from the original goal of August 2002, to spring 2003. The <br /> work generated by Kennedy/Jenks will continue to help the City Council decide if a <br /> recycled water project should be implemented or not, and will provide the needed <br /> resources for producing scientific and technical information, implementation alternatives, <br /> and responses to community and Council questions. <br /> <br /> Staff recommends that the agreement with Kennedy/Jenks be modified by Task Order No. <br /> 4, to bridge from November 2002 through April 2003, and to reconcile the difference in <br /> effort hours for the period through October 25, 2002. Kennedy/Jenks has proposed to <br /> continue services at the billing rates established in the original agreement and has <br /> allocated hours and/or budgets to respond to City needs and direction from staff. The not- <br /> to-exceed value of the agreement would be increased by $166,100.00, from $412,400.00 <br /> to $578,500.00. <br /> <br /> Alternatives 1. Confirm information needs and required consulting services and authorize Task <br /> Order No. 4. <br /> 2. Reduce scope and value of Task Order No. 4, and give direction to staff. <br /> 3. Do not authorize the agreement task order and give direction to staff. <br /> <br /> Fiscal Impact <br /> Funds have been approved and appropriated by the City Council in the Water Enterprise <br /> Fund Capital Improvement Program, Recycled Water Project in the amount of $6,300,000, <br /> consistent with budget objectives beginning in Fiscal Year 1999/2000. Approximately <br /> $5,580,000 is available to support this task order and any subsequent work activities <br /> approved and authorized by the City Council. The work within this Task Order is also <br /> eligible for partial reimbursement under a pending State planning grant of up to $75,000. <br /> <br /> Peter Ingram Ed Everett <br /> Director, Public Works ServicesCity Manager ~ ' <br /> <br /> Attachments <br /> 1. Task Order No. 4 <br /> 2. Kennedy/Jenks Consultants proposal letter dated Nov. 4, 2002 <br /> <br /> 2of2 <br /> <br /> <br />