Agmt07 MHA Environmental Consulting Inc. - Graniterock Use Permit

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EXHIBIT A 4 West Fourth Avenue, Suite 303 San Mateo, CA 94402 TEL (650) 373-1200 FAX (650) 373A1211 Ii II V, !lOft 11I1 ftT"LCOlf$I1L T "Hi WW'#.rmtlnc.com An RMT Business, July 18, 2007 Sailesh Mehra City of Redwood City 1017 Middlefield Road Redwood City, California 94063 RE: Proposal to Augment the Existing Scope and Budget to Prepare the Initial Study for the Graniterock Company Asphalt Drum Plant Project Dear Sailesh, The budget for the Graniterock Initial Study has been exceeded for a number of reasons. The factors that necessitate a request for a budget augment include: 1. Additional peer review requested by the City 2. Additional effort to define the project with Granite 3. Accelerated schedule 4. Increased level of effort over that originally proposed and budgeted The timing and delays in the project also necessitated staffing modifications, which resulted in additional costs. The tasks and their corresponding costs are further described below. Additional Rounds of Peer Review of the Technical Studies Submitted by the Applicant The MHA team was contracted to perform up to two rounds of peer review on the air quality, noise, and traffic studies that were submitted by the applicant as part of the application. Additional rounds of review were required by the City. The additional reviews required both MHA and subcontractor time, which increased the cost of the preparation for the IS. The additional rounds of peer review resulted in $5,593.38 in billable charges beyond the budget established in the contract. Project Description Additional level of effort was required to obtain project definition information from Graniterock. Additional time was spent by Dain Anderson, Jennifer Cutler, and Jeffrey Smith on this task. MHA also prepared location graphics that were not included in the scope of work. Modification in Project Staffing Dain Anderson left MHA in the middle of the preparation of the IS. The City, however, wanted Mr. Anderson to stay on as the Project Manager for the IS, which required MHA to revise the project schedule and staffing. This staffing change had a ripple effect that increased MHA's labor costs on the project. In addition, the project schedule for the completion of the IS was accelerated by the City, which prevented MHA from utilizing junior staff members with lower billing rates to complete the project. Instead, Jeffrey Smith, a Senior Planner at MHA, was brought onto the project in order to complete the IS. Additionally, during the time that Dain was transitioning to his MHA is a business unit of RMT, Inc" an environmental, energy and engineering consulting firm, with corporate headquarters a1744 Heartland Trail, Madison, WI 53717, www.rmtinc.com