Agmt07 MHA Environmental Consulting Inc. - Graniterock Use Permit

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. Sailesh Mehra July 18, 2007 Page 2 new job at Impact Sciences, Inc., Laurie McClenahan, Senior Client Executive for MHA, worked briefly on the project to provide OAlOC on the IS. Due to the staffirlg change and the accelerated project schedule, MHA's labor costs for the project increased by $2,850.00. Remaining Work tp be Performed for the IS The final two tasks anticipated for the completion of the environmental review process for this project include a response to comments on the IS, and attendance at up to two (2) meetings with the Zoning Administrator and Planning Commission. Mr. Smith will be the staff person assigned to both of these tasks. Four (4) hours of Mr. Smith's time have been budgeted to complete a response to comments document on the IS. In addition, up to four (4) additional hours of time from Roger Luc, MHA's document manager, may be required to produce the response to comments document. The work on the response to comments is anticipated to have a budgetary cost of $900.00. This is an estimate only and may be inadequate if extensive comments are received related to the IS. In addition, 16 hours of Mr. Smith's time (including preparation for the meetings, travel time, and meeting time) have been budgeted to attend the two City meetings. This task would have a cost of $2,160.00. However, since Dain Anderson would already be attending these two meetings in his role as the author of the staff report for the project, the City may wish to consider whether Mr. Smith's presence at either of these meetings is necessary and whether Mr. Anderson could handle questions and comments relating to the IS. If the City wishes to remove this task from the proposed budget augment, then the total budget augment described below would be reduced by $2,160. Increase in the Number of Copies of the IS The number of copies of the IS requested by the City increased from the 25 copies established in the initial scope and budget for this project to 40 copies. Due to the increase in the number of copies and the short timeframe in which to produce the document, the IS was produced in-house instead of being sent to an outside printing source. In addition, several document attachments were revised after they had gone to print, requiring their reprinting and replacement. Finally, the document contains more color images, including the location map that was created by MHA staff, than were anticipated at the time of the original scope and budget, resulting in an increase in production costs. These factors combined to result in an exceedance of the budget by $263.00 in direct costs, and an additional $2,250.00 of MHA staff time, for a total budget increase of $2,513.00. Prepare and Present the Staff Report The City has requested that Dain Anderson, under contract to MHA, prepare the staff report for the proposed project and represent City staff at the Zoning Administrator and Planning Commission hearings. Mr. Anderson has estimated a total of 16 hours to prepare the staff report through final Departmental approval, and 16 hours (preparation for the meetings, travel time, and meeting time) for attendance at up to two (2) meetings with the Zoning Administrator and Planning Commission. The cost of this work would total $4,960.00. Budget The total estimated cost for the additional work outlined above is $18,976.38. MHA has endeavored to reduce costs related to staffing changes and has absorbed substantial costs in order to minimize costs to the City and to Graniterock.