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"DRAFT" EXHIBIT A "DRAFT" City of Redwood City Senior Deputy City Clerk DEFINITION To perform a variety of professional and paraprofessional administrative and support activities in the City Clerk's Office; to oversee the day-to-day office support functions; to supervise support staff; to serve as Acting City Clerk as directed; and to perform related work as assigned. DISTINGUISHING CHARACTERISTICS This single position class is a professional level position which involves the full scope of responsibility for the day-to-day functions of the City Clerk's Office. Considerable use of independent judgement and analytical ability is required. This position is distinguished from other City office administrative classes in that it requires in-depth knowledge of and the ability to interpret the comprehensive laws, rules, and regulations related to all legislative and election functions of the City Clerk's Office to provide information and advice to City Council members, Department Heads, Candidates for Office, City Staff, Contractors, and the general public. This position is further distinguished in that it is expected to serve as Acting City Clerk as assigned. SUPERVISION RECEIVED AND EXERCISED General direction is provided by the City Clerk. Supervision is provided to office support staff. EXAMPLES OF ESSENTIAL AND IMPORTANT DUTIES 1. Oversee the day-to-day office support functions of the City Clerk's Office; develop and implement office systems and procedures to ensure compliance with new and existing laws and regulations. 2. Provide comprehensive information on and interpretation of laws and codes related to federal/state/local elections, political appointments, City records, and other issues and procedures related to the legislative and election functions of the City Clerk's Office. 3. Inform and advise City Council members, Department Heads, Staff, Boards and Commissions and Committees on possible problems or conflicts of interest related to the Fair Political Practice Commission. 4. Act as an election official for the city in disseminating information, responding to legal and technical questions, and working in conjunction with County election officials; assist the City Clerk in conducting municipal elections. 5. Oversee the risk management aspects of all City agreements approved by the City Council; monitor, review, and update contracts; resolve issues directly with insurance agencies, bond companies, consultants, construction firms and other contractors; exercise authority to approve or not approve a project. 4/97