AgdaPkt 2007-08-13 - Laserfiche WebLink

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6.10 Page 1 REPORT To the Honorable Mayor and City Council " ., , . And tile Redevel()pment A,encySQard ' From the City Manager and the Executive Director August 13, 2007 SUBJECT Award of Contract for the Middlefietd Roadffheatre Way II Improvement Project RECOMMENDATION 1. Approve, by motion, the contract documents and award the contract for the Middlefield Roadrrheatre Way II Improvement Project to the lowest responsible bidder, Tennyson Electric, Inc. of Livermore, California, for their lowest responsive bid of $318,500, and waive any minor irregularities in the Bid Forms. 2. Approve, by motion, Amendment No. 2 to the Agreement for Landscape Architecture and Urban Design Services with the Office of Tom Richman, in the amount of $8,000, for additional work and revisions to bid documents. 3. Approve, by motion, the budget amendment transferring $50,000 from Project No. 71903 (Traffic Diversion Corridor) and $236,004 from Project No. 76000 (Contingency) to Project No. 71883 (Theatre Way II) to fund the construction contract, contingency, staff costs, and Amendment NO.2 to the Agreement with Tom Richman, Inc. BACKGROUND The original Downtown Funding Plan included public improvements to enhance the pedestrian experience on Middlefield Road between Veterans Boulevard and Broadway. This route, which links the City's downtown core to free parking available in the County Garage on weekends and after 6:00 PM weeknights, requires improvements to enhance pedestrian safety and provide an inviting gateway into the Theatre District. Unique lanterns and festive banners were installed within the past year as part of the overall gateway design concept. A separate agreement exists for work on a custom~ designed informational kiosk that will be placed near Bradford Street. The kiosk will house a "You Are Here Map" and will add character to the street. Attractive concrete planters along the museum parking lot are also part of the original design concept approved by the Council ~nd Agency Board. The planters and decorative fencing will be included in the scope of work for additional landscaping improvements in the museum block. On July 24, 2006, the Council and Agency Board authorized staff to finalize design, construction drawings, and bid packages for the Theatre Way II Project. The proposed construction contract includes the following improvements. · Gatewav Arch-A simple lit archway at Marshall Street over Middlefield Road that will be visible from Veterans Blvd. The arch features the words "Theatre District" in illuminated letters intended to create a sense of arrival into the downtown core. The arch will accommodate seasonal (horizontal) banners to promote local events.