AgdaPkt 2019-05-06 Joint SA PFA - Laserfiche WebLink

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6.E. - Page 2 of 12 ANALYSIS Historically, when staff completed regular water and sewer repairs, third -party contractors usually performed subsequent restorations within the public right-of-way. However, in the few months since the BFI agreement was approved, PWS staff has performed and will continue to perform an increased amount of the accompanying restorations of the roadway and sidewalk. By performing the repairs, the City is also responsible for disposal of debris generated during these activities, similar to a third -party contractor's responsibility to dispose of debris resulting from their work. Staff have quantified the additional waste to discard through BFI and recommends increasing the amount the City is authorized to pay by $120,000, for a total of $240,000 for this initial one-year term and each year for any subsequent terms, including City Manager authority to extend the agreement for up to two additional consecutive two-year terms, for a total not to exceed contract amount of $1,243,632, as calculated in the table below. FISCAL IMPACT The amount is accounted for in Fiscal Year 2018-19 operating budget and will be included in the Recommended Fiscal Year 2019-20 Budget. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. PUBLIC NOTICE Public Notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. ALTERNATIVES The City Council may elect not to approve the amendment, which may adversely impact the City's ability to adequately dispose of construction debris from ongoing maintenance and repair of City infrastructure. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org 103 Term Term Length (in Years) % Increase Over Prior Term Amount 1 (Current) 1 - $240,000 2 2 3% $494,400 3 2 3% $509,232 Total Contract Amount $1,243,632 FISCAL IMPACT The amount is accounted for in Fiscal Year 2018-19 operating budget and will be included in the Recommended Fiscal Year 2019-20 Budget. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. PUBLIC NOTICE Public Notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. ALTERNATIVES The City Council may elect not to approve the amendment, which may adversely impact the City's ability to adequately dispose of construction debris from ongoing maintenance and repair of City infrastructure. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org 103