AgdaPkt 2019-05-20 Joint SA PFA - Laserfiche WebLink

Browse Search

6.F. - Page 5 of 180 Full System Implementation Timeline Implementation for all systems is anticipated to take approximately 24 months, with a phased approach to implement each system beginning with the first go -live date of June 2019, as illustrated below. 2019 2424 2421 March I April I May I Jun I Jul lAugl 5ep1cct1Nav1Der1 Jan I FEbl Marl AprlMayl Jun I Jul Aug15EP10rt1Nov1Dec1 Jan I Feb I Mar HdL: Business License & TOT OpenGov: Budgeting and Planning OpenGov: Citizen Engagment & Organizational Performance TruePoint: Utility Billing CherryRcadf Oracle: Financial core Staffing CherryRoadf Oracle: HE core & Payroll ent & Career Learning The successful implementation of an ERP system is a resource intensive and focused effort. The timing for the City's proposed implementation is aggressive, which adds an additional layer of risk to the already demanding workload, time, and resource commitment of staff. The project scope anticipates needing up to 11 temporary staff in some months to complete implementation work, not inclusive of the resources required to implement OpenGov Phase I and II. The significant impact of the system implementation on staff time will be mitigated by backfilling certain position over the next two years of implementation. The impact will fall most heavily on the Administrative Services Department. The implementation team, or Core Project Team, will be staffed by a functional lead and a business analyst manager from each key Division (Financial Services, Revenue Services, Human Resources, and Information Technology), together with CherryRoad and the City's consultant project manager from SDI, will implement the system. In addition to the project managers driving the ERP replacement project from Finance and IT. The City will be hiring a mix of casual and contract staff to backfill regular day-to-day responsibilities within the departments so staff can focus on implementing and learning the new system, and training other city staff. To ensure successful implementation, staff need to remain dedicated to the project. Temporary staffing costs are included as part of the overall project cost in the Capital Project Fund and are recommended in the FY 2019-20 recommended Capital Improvement Plan, anticipated for City Council approval on June 24, 2019. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 112