AgdaPkt 2019-06-10 Joint SA PFA - Laserfiche WebLink

Browse Search

6.A. - Page 4 of 6 CITY COUNCIL POLICY Redwood EFFECTIVE: (DATE TBD) C'tyI California J Fo dW1867 SUBJECT: Boards, Commissions and Committees Attendance Policy PURPOSE The purpose of this policy is to encourage and ensure consistent attendance at regularly scheduled Board, Commission and Committee (BCC) meetings by BCC members, and to outline a process to address non-attendance. nFFINITIf)NC "Regular Meeting" means meetings occurring at the date, time and location set by formal action of the BCC. "Special Meeting" means any meeting other than a Regular Meeting. "BCC Attendance Report" means a written document prepared by the City Clerk reflecting the attendance of each BCC member for each BCC meeting held during a calendar year. POLICY 1. Attendance 1.1 Each BCC member is expected to attend all Regular Meetings and as many Special Meetings as possible. When a BCC member knows in advance that they will be absent from a meeting, the member will give advance notice to the Chair and BCC staff liaison as soon as possible and before the posting of the meeting agenda. 1.2 The Chair will, in consultation with the BCC staff liaison, determine whether each absence will be designated as "excused" or "unexcused" (see Section 2 — Excused Absences) and the designation will be recorded on the BCC Attendance Report. 1.3 Absences from three consecutive Regular Meetings, or from more than twenty-five percent (25%) of all Regular Meetings over any twelve consecutive month period, will result in that member's seat being declared vacant by the City Clerk. The City Clerk will inform any member with two consecutive absences that their seat will be declared vacant upon an additional consecutive absence. At that time, the member may also be advised of the Leave of Absence Page 1 of 3 ATTY/DOCS-POLICIES/BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE POLICY REV: 05-30-19 RL 12