AgdaPkt 2019-06-10 Joint SA PFA - Laserfiche WebLink

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6.A. - Page 5 of 6 process (see Section 3 — Leaves of Absence). Any declaration of vacancy based on absences will be appealable to the City Manager or designee. The member will be notified in writing on the date their seat is declared vacant and an appeal must be filed in writing addressed to the City Manager or designee within fifteen (15) days of the date of notification. A decision on the appeal will be issued in writing promptly following receipt of the appeal. A decision on the appeal will become final upon the date of the decision and is not subject to any further administrative appeal. 1.4 If a quorum is not established within fifteen (15) minutes of the noticed start time of a Regular Meeting of the BCC, the meeting may be cancelled. When the unexpected absence of a BCC member results in the cancellation of a Regular Meeting, the BCC staff liaison will inform the City Clerk of the BCC's attendance for recordation in the BCC Attendance Report. Any member who arrives late to a regular meeting must be present for at least fifty percent (50%) of the meeting in order to be counted as present. 1.5 BCC staff liaisons will conduct a quorum check for each Regular Meeting prior to the posting of the meeting agenda. 1.6 BCC staff liaisons will monitor attendance and promptly report any non-attendance issues to the City Clerk. 1.7 The City Clerk will provide the City Council with the BCC Attendance Report semi-annually. 1.8 The City Council will take into consideration BCC meeting attendance when considering reappointments and when evaluating the overall performance of the BCC. 1.9 This policy will supersede all BCC -adopted attendance policies. 2. Excused Absences 2.1 Excused absences will be limited to those which meet the following requirements: (a) The absent member must have informed the Chair and BCC staff liaison of their intended absence prior to the scheduled meeting and before the posting of the meeting agenda, and (b) The absence is due to one of the following: i. Death in the family ii. Personal illness or illness of immediate family member (spouse/partner, child, parent) iii. BCC -related business iv. Personal leave, such as a vacation (limited to one per any twelve consecutive months for those BCCs meeting monthly or less frequently and to 10% of regularly scheduled meetings for those meeting more frequently) V. Emergency Page 2 of 3 ATTY/DOCS-POLICIES/BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE POLICY REV: 05-30-19 RL 13