AgdaPkt 2019-06-10 Joint SA PFA - Laserfiche WebLink

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6.J. - Page 1 of 108 /<�ik Redwood CitylCallifornia Faunded 1867 A,&/ DATE: June 10, 2019 SUBJECT STAFF REPORT To the Honorable Mayor and City Council From the City Manager Purchase of light -emitting diode (LED) street lights from All Industrial Electric Supply, Inc. RECOMMENDATION By motion, approve and authorize the City Manager to execute a one-year general services agreement with All Industrial Electric Supply, Inc. in the amount of $220,563 for the purchase of LED street lights, including City Manager authority to extend the agreement for up to two consecutive two-year terms, for a total not -to -exceed contract amount of $1,142,913. STRATEGIC INITIATIVE Transportation BACKGROUND On April 22, 2013, the City Council unanimously adopted the City's Climate Action Plan, which includes a commitment to replace public lighting with more energy efficient lighting to help meet greenhouse gas reduction targets. To date, the Public Works Services Department (PWS) has converted approximately 2,200 street lights to more energy efficient LED lights. With the planned installation of at least 400 more street lights in the upcoming year, the City will have converted more than 50 percent of the eligible street lights. PWS plans to convert all remaining eligible street lights to LEDs over the next five years. Some of the street lighting throughout the city is currently ineligible for conversion due to factors such as aesthetics (decorative lighting that is cost prohibitive) or street lights on high voltage regulated output street light circuits (otherwise called RO circuits). ANALYSIS On January 25, 2019, a Notice Inviting Sealed Bids (NIB) "LED Street Light Fixtures" was published in the San Mateo Daily Journal with a submission deadline of 2:30 p.m. on February 13, 2019. Bidders were City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 201