AgdaPkt 2019-06-10 Joint SA PFA - Laserfiche WebLink

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6.J. - Page 22 of 108 B. Prici. rig Pricing shall remain firm throughout the first year term of the contract. At the end of the initial contract term and each contract anniversary date thereafter for the duration of the contract, prices may, upon Contractor or City request, be increased or decreased. Any price increases will be no greater than three percent (3%) and approved at the discretion of the City. If accepted, the price increase will remain firm throughout the subsequent contract period. In the event prices are reduced, the reduced price shall apply to all subsequent purchases following the date of the price decrease through to the following contract anniversary date. The Contractor shall submit to the City a revised unit price schedule for any requested changes. . The PWS will recommend to the awarding authority the award of a contract to the lowest responsive and responsible Bidder. Award of contract occurs when a Purchase Order is issued or other evidence of acceptance by the City is provided to the Bidder. A Recommendation of Award does not constitute award of contract. Contract documents will consist of the General Services Agreement, this NIB and all related attachments, the Successful Bidder's written bid, and a Purchase Order issued by the City's Finance Department. This NIB does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs incurred in preparation and submission of bids or in anticipation of a contract. The City reserves the right to: • Make the selection based on its sole discretion; • Reject any and all bids; • Issue subsequent Notices Inviting Bids; Postpone contract start date for its own convenience; 4 Remedy technical errors in the NIB process; • Approve or disapprove the use of particular sub -consultants; • Cancel the NIB and reject any and all quotations in whole or in part when it is in the best interest of the City; i Waive informalities and irregularities in the bids; and • Enter Into an agreement with another Bidder in the event the originally selected Bidder defaults or fails to execute an agreement with the City. An agreement shall not be valid or binding on the City unless and until it is executed by authorized representatives of the City and of the Bidder. PUBLIC WORKS SERVICES DEPARTMENT FY 2018-19 LEO STREET LIGHT FIXTURES NIB 6OF36 222