AgdaPkt 2019-06-10 Joint SA PFA - Laserfiche WebLink

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6.D. - Page 2 of 24 The RFP resulted in three proposals from the following firms: Lance, Soll & Lunghard, LLP; Maze & Associates; and Vavrinek, Trine, Day & Co., LLP. Eight staff members individually evaluated and scored each proposal. The RFP evaluation team included four staff members from the Administrative Services Department, and one staff member each from the Community Development Department, Library Department, Port of Redwood City, and Silicon Valley Clean Water Authority. On April 8, 2019, the City Council Finance/Audit Subcommittee (Committee) interviewed all three firms that submitted proposals. Based on the staff evaluation of the proposals and the interview process, the Committee recommends that the City Council authorize an agreement with Maze & Associates for three fiscal years, with an option to extend the agreement for two additional one-year terms. ANALYSIS Maze & Associates was selected based upon the firm's understanding of the work required for all four agencies, as well as their ability to provide outstanding and timely professional audit services. The firm provided excellent references, and has recent experience in successfully performing similar services for numerous other governmental agencies, specifically in San Mateo County. The firm also guaranteed completing their work within the timeframe established by the City, as referenced in the scope of work. The general scope of services covered in the contract includes conducting financial audits of the financial statements of the City, Port, SVCWA, and SBWMA. These audits include the examination of internal financial controls, preparation of the California State Controller's Annual Financial Transactions Report, written reports on compliance and controls, and presentations to the governing bodies and/or committees of the City, the Port, SVCWA, and SBWMA. FISCAL IMPACT The proposed FY 2018-19 audit cost for the City is $72,133, and the proposed total audit cost for all agencies (except SBWMA, which does not begin until FY 2019-20) is $112,293. The costs for all agencies in FY 2019-20 is $129,474, and FY 2020-21 is $133,360. Proposed costs for two additional one-year terms are $137,362 in FY 2021-22, and $141,482 in FY 2022-23. Current budgeted appropriations are sufficient to cover the proposed cost of these services for the City for the three-year period; no additional budget appropriation is required. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. PUBLIC NOTICE Public Notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 63