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EXHIBIT "A" <br />REDWOOD CITY RECORDS MANAGEMENT PROGRAM <br />CITY CLERK DEPARTMENT <br />JANUARY 1995 <br />ALPHANUMERIC SYSTEM <br />DEPARTMENT FIRST /SUBJECT SECOND <br />RETENTION/DESTRUCTION SCHEDULES <br />r• <br />P Store permanently <br />A Remove to Archives <br />R Review for reassignment or <br />destruction <br />MICROFILM AND OPTICAL DISK STORAGE <br />When certain inactive records are microfilmed or stored on optical disk the originals can be <br />destroyed as long as the microfilm or electronic copy is maintained according to the <br />retention/destruction schedule. Vital and public records designated as permanent records may be <br />microfilmed or stored on hard disk for easier retrieval, but the original copies may never be <br />destroyed. <br />