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Phase 5 - larger clusters <br />localized human to human <br />transmission <br />Continue Phases 3 and 4, plus: <br />Finance <br />• Implement planned Calcard changes and additions. <br />• Implement planned emergency supply purchases. <br />• Suspend competitive bidding and advertising. <br />• Focus staff effort on essential services. <br />• Obtain authorization from the Comptroller to approve and <br />execute emergency purchases at level as directed by EOC. <br />• Perform backup of all electronic purchasing. <br />• Print hard copy of emergency vendor contact list. <br />• Design and print manual purchase order form and distribute <br />as necessary. <br />• Prepare plan to implement citywide use of manual purchase <br />orders if automated system is lost/ inoperable. <br />Human Resources <br />• Implement a hiring freeze. <br />• Implement a personnel actions freeze. <br />• Begin automatic processing of payroll. <br />• Begin cross training of staff with skills to help in critical areas. <br />• Ensure adequate staff support for provision of benefits <br />information (including health, Rx, and death benefits). <br />• Redeploy staff resources as planned via skills inventory and <br />cross -training initiatives. <br />• Check/track the welfare and return -to -work status of sick <br />employees. <br />• Reassign department staff not performing essential functions <br />or reassigned within the department, as needed and <br />appropriate, to staff call centers for public information and <br />other departments. <br />• Reassign department staff not performing essential functions <br />or reassigned within the department, as needed and <br />appropriate. <br />• Conduct welfare checks on sick employees in the department <br />through phone calls and e-mail. <br />D-45 <br />