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Continue Phase 3, plus: • Restrict Travel. Finance • Limit outside training to essential only. • Limit contact in public meetings and hearings. • Suspend pre-bid conferences and conduct via conference call or email question / addenda methodology. • Survey EOC and Department heads for need to increase Calcard limits/ add Calcard holders • Coordinate with lesser -affected, comparable agencies to piggyback on contracts or acquire goods and service on agreement that the participating entity will be reimbursed. Coordinate with Operational Area for participating entities. • Coordinate for planned purchases of emergency supplies. Plan for overstock of critical items. Human Resources Phase 4 -limited small • Evaluate the safety training needs of employees who will clusters human to human. assume a cross -functional assignment to maintain essential Spread highly localized not government services during Phase 6, and the resources well adapted to humans necessary to provide the training. • Roll out supervisory public health/disaster training • Create/update desk/field manuals for all positions to ensure that staff who is unfamiliar with the job could do it temporarily in an employee's absence. • Have each department capture City-wide skills inventory. Create/maintain a list of employees who possess requested skill sets (e.g., ability to do AP, possession of a CDL driver's license endorsement, etc.). • Begin promoting short-term disability coverage. • Place as many benefits forms online as possible so they can be sent out and completed via the Internet. • Identify roles/employees work could work from home using a VPN. • Make sure all the technology is in place for payroll to run automated/estimated. Information Technology • Publish procedures for virtual commuting/using VPN for working from home.