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9.5 Upon termination of employment, an employee shall be paid the cash value of <br />any unused vacation leave which has accrued pursuant to MOU Section 9.2 and <br />9.3. <br />9.6 Vacation Scheduling <br />Vacation scheduling shall be memorialized in the most recently agreed upon <br />Telestaff document. <br />Sign up will normally commence during the first two weeks in November for the <br />following year. Sign up shall be according to seniority in rank on each shift. The <br />senior Fire Captain and the senior Fire Fighter/Engineer will make their pick, then <br />the second senior Fire Captain and the second senior Fire Fighter/Engineer will <br />make their pick, etc., until all personnel on that shift have made their first pick. <br />Subsequent rounds will be made in the same fashion. Each round must be <br />completed before moving on to the next round. <br />Effective January 1, 2019, vacation selection hour increments will follow the rules <br />mutually agreed upon by the membership and the command staff. If a vacation <br />is requested and approved, the employee requesting the leave shall enter the <br />leave into the Department's automated scheduling software. The relief person <br />will be paid the appropriate overtime, with approval. <br />One hundred twenty (120) hours advance notice is required for cancellations <br />except in an emergency. Any requests made less than forty-eight (48) hours in <br />advance for leave, or one -hundred twenty (120) hours in advance for <br />cancellations, will be approved only at the discretion of the Battalion Chief. <br />No more than five (5) employees per shift, irrespective of rank, may be on <br />vacation leave at the same time. Upon request, the Fire Chief or his or her <br />designee may permit a sixth (6"') person per shift to be on vacation at a given <br />time. <br />During annual vacation picks and thereafter, if applicable, Fire Captains and Fire <br />Fighter/Engineers may select the following Holidays: Thanksgiving, Christmas <br />Eve, and Christmas. However, the employee(s) requesting the respective Holiday <br />leave may be required to find his/her own relief depending on relief staffing <br />available. The employee requesting the respective Holiday leave may also utilize <br />individuals on the existing OT sign up list in Telestaff to secure relief. The <br />required paperwork must be submitted at least 48 hours prior to the requested <br />leave or the leave will not be approved. The relief person(s) will be paid the <br />appropriate overtime, with approval. <br />Ops Manual Section 7.5 is dedicated to Personnel Time Off. This section will <br />include all rules pertaining to leave selection. Changes to this Ops Manual section <br />will only be made with mutual agreement between the Fire Chief and the Union <br />utilizing an agreed upon procedure. <br />21 <br />