AgdaPkt 2019-07-22 Joint SA PFA - Laserfiche WebLink

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6.G. - Page 2 of 24 The demand for GIS services continues to grow and the City's GIS team continues exploring opportunities for a more effective and cost efficient utilization of GIS technology throughout the City. ANALYSIS The ELA contains three agreements: a License Agreement, a Small Government Enterprise License Agreement County and Municipality (SGEA), and a Training Agreement. This amendment seeks to amend only the License Agreement and the SGEA. The License Agreement governs the general use of any of ESRI's products. The amendment incorporates changes ESRI has made to their template License Agreement. The SGEA describes the list of products available to the City and how many users are allowed. The amendment to the SGEA provides an updated list of products ESRI will make available to the City. The current ELA is set to expire July 28, 2019. If the City amends the ELA, it would continue to have access to unlimited server and desktop software licenses, up to 250 ArcGIS Online licenses, and various other software applications and extensions, which may be unavailable to staff if the contract expires. The amendment would enable staff to continue to provide GIS capabilities in many operational and technical areas at a relatively low additional cost. The amendments to the License Agreement and the SGEA will be in effect for three years, which will require three annual payments of $55,500, including an additional $500 for the ArcGIS Business Analyst Web App Online Term License, for a total not exceed amount of $167,000 over the term of the amended contract. Staff decided to forgo an amendment for additional training. The contingency allows for flexibility to consider purchasing other products or services over the life of the agreement. FISCAL IMPACT Funding for this agreement is not included in the Fiscal Year 2019-20 Community Development Department budget for the GIS program. A budget appropriation for the first year of this contract in the amount of $55,500 is required and will be included in the mid -year budget amendments for FY 2019-20. Staff will submit a budget request for ongoing funding for GIS software and services moving forward for FY 2020-21 and beyond. Funding for GIS software and services comes from a mixture of GIS technology fee revenues and capital funds. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. PUBLIC NOTICE Public Notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 129