Agmt19 Navigating Preparedness Associates

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Task 3: Solicit Stakeholder Input In addition to determining emergency backup power resource requirements, Consultant will solicit stakeholder input on critical activities required to respond to a long-term loss of power. Stakeholders should include City departments and key partners that provide care and shelter, emergency transportation and volunteers. Stakeholders must also include representatives of communities with disabilities and other access and functional needs. Consultant will develop a survey to solicit stakeholder input regarding plans and unmet needs for responding to a long-term loss of power. Task 3 Deliverables: • A draft report identifying key stakeholders that need to be engaged in a long- term loss of power, current plans and processes in place, and the gaps that are identified. • Completed comment matrix to provide the adjudication of stakeholder input in electronic format • After a one-week review period, a final report in electronic format Task 4: Develop an Appendix Template and Initial Draft Consultant will use the Department of Homeland Security's Power Outage Incident Annex to the Response and Recovery, Federal Interagency Operational Plans, Managing the Cascading Impacts from a Long -Term Power Outage (June 2017) to develop a template for the appendix. The template will allow both Redwood City and San Carlos to tailor their appendix to their specific conditions. Once the template is populated, Consultant will develop a City specific operations response timeline as a key component of the appendix. The timeline will consist of actions for City departments to take to prepare for and respond to long-term loss of power. The timelines will provide sufficient direction so that staff who do not regularly support incident operations can use them to activate and begin operations to initiate an effective response. Once the draft appendix is developed, Consultant will deliver it to the City project manager and stakeholders for review and comment. The review period will last one week. Task 4 Deliverables: • A long-term loss of power appendix template in electronic format • An initial draft long-term loss of power draft appendix in electronic format • A completed comment matrix that provide the adjudication of stakeholder input to the draft appendix in electronic format • Updated long-term loss of power appendix for the City in electronic format Task 5 Conduct a Draft Long-term Loss of Power Appendix Validation Workshop After the initial draft appendix has been reviewed by stakeholders, Consultant will conduct a workshop to validate the information in the appendix and to collect additional comments on their contents. The workshop will also be structured to provide familiarization with and training on the appendix for City staff. The REV: 07-24-19 RL Page 10 of 11 ATTY/AGR.2019.209/Navigating Preparedness Associates, LLC