AgdaPkt 2019-08-26 Joint SA PFA - Laserfiche WebLink

Browse Search

6.A. - Page 2 of 10 The City currently has nine Boards, Commissions and Committees whose members are appointed by the City Council: the Arts Commission, Board of Building Review, Housing and Human Concerns Commission, Library Board, Parks Recreation and Community Services Commission, Planning Commission, Board of Port Commissioners, Senior Affairs Commission, and the Transportation Advisory Committee. There are two Committees whose members are appointed by the Planning Commission: the Architectural Advisory Committee and the Historical Resources Advisory Committee. Most BCCs meet on a monthly basis at a set date and time, while the Planning Commission meets two times per month, the Transportation Advisory Commission meets quarterly and the Board of Building Review meets only as needed. Occasionally BCCs have a need to hold special meetings at times outside of their regular meeting schedule in order to discuss specific topics of business. Additionally, there are circumstances under which meetings are cancelled, such as lack of business, elections, summer recess or winter recess. ANALYSIS A key factor to the productive functioning of BCCs is consistent attendance of all members at all BCC meetings. The BCC attendance policy adopted on June 24, 2019 lays the foundation for applying uniform attendance provisions to all BCCs, while outlining steps for removal of members who violate the policy. The adopted attendance policy is designed to enforce uniform attendance requirements and set forth uniform provisions for the administrative removal of members for attendance -related issues. However, the City Charter outlines a removal option for members of the Library Board and the Board of Port Commissioners, in Sections 18(c) and Section 47c, respectively, by way of a five -sevenths (5/7) vote by the City Council. In light of the removal -related language in the City Charter for the Library Board and Board of Port Commissioners, staff has amended the BCC attendance policy to reflect additional steps to be taken by the City Clerk to inform a member of the Library Board or Board of Port Commissioners with two consecutive absences that a subsequent absence will result in a removal vote being scheduled for the City Council. If a five -sevenths (5/7) vote for removal is achieved the member will be removed from the BCC on which they serve. Further, staff has clarified that the policy applies to all BCCs, that a member must be present for at least fifty percent (50%) of a meeting to be counted as present, and that if a meeting is cancelled for lack of business, Election Day, summer recess, or winter recess, that meeting will not be factored in when calculating the percentage of absences by a member over a consecutive twelve-month period. Staff is requesting the City Council adopt the revised BCC attendance policy (Attachment A). Staff is also requesting the City Council adopt an ordinance amending Redwood City Code Section 2.102 — Vacancies; Removal of Members to ensure continuity between the BCC attendance policy and the Municipal Code regarding the removal of BCC members for attendance -related reasons (Attachment B). FISCAL IMPACT The costs related to administering Boards, Commissions and Committees is included in the City Clerk's Office budget; no additional funding is required. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 11