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6.A. - Page 4 of 10 <br />Attachment A <br />CITY COUNCIL POLICY NO. Redwood <br />EFFECTIVE: June 24, 2019 Citylealifernia <br />SUBJECT: Boards, Commissions and Committees Attendance Policy <br />PURPOSE <br />The purpose of this policy is to encourage and ensure consistent attendance at regularly <br />scheduled Board, Commission and Committee (BCC) meetings by BCC members, and to outline a <br />process to address non-attendance. This policy applies to all BCCs. <br />DEFINITIONS <br />"Regular Meeting" means meetings occurring at the date, time and location set by formal action <br />of the BCC. <br />"Special Meeting" means any meeting other than a Regular Meeting. <br />"BCC Attendance Report" means a written document prepared by the City Clerk reflecting the <br />attendance of each BCC member for each BCC meeting held during a calendar year. <br />POLICY <br />1. Attendance <br />1.1 Each BCC member is expected to attend all Regular Meetings and as many Special Meetings <br />as possible. When a BCC member knows in advance that they will be absent from a <br />meeting, the member will give advance notice to the Chair and BCC staff liaison as soon as <br />possible and before the posting of the meeting agenda. <br />1.2 The Chair will, in consultation with the BCC staff liaison, determine whether each absence <br />will be designated as "excused" or "unexcused" (see Section 32- — Excused Absences) and <br />the designation will be recorded on the BCC Attendance Report. <br />1.3 Absences from three consecutive Regular Meetings, or from more than twenty-five percent <br />(25%) of all Regular Meetings over any twelve consecutive month period, will Fes It an that <br />me ber's seat beiRg declared vaeaRt by the City Cleick. The City C!eF!( will i=Rferm aRy <br />member with twe GORsecutive abseRees that theiF seat will be deelaFed vaeaRt UPOR aR <br />additieRal ceRsecutive abseRee. At that time, the member may @lse be advi _-; e dI of the Leave <br />ATTY/DOCS-POLICIES/BOARDS, COMMISSIONS AND COMMITTEES ATTENDANCE POLICY <br />REV: 08-21-19 RL <br />Page 1 of 4 <br />13 <br />