AgdaPkt 2019-08-26 Joint SA PFA - Laserfiche WebLink

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6.K. - Page 13 of 38 SECTION IX. RIGHTS OF THE CITY This RFQ does not commit the City to enter into a contract. The vendor is solely responsible for all costs vendor incurs in preparation and submission of quotes, or in anticipation, negotiation, and preparation of a contract. The City reserves the right to: • Make the selection based on its sole discretion; • Reject any and all quotes; • Issue subsequent RFQs and/or addendums; • Postpone contract start date for its own convenience; • Remedy technical errors in the RFQ process; • Approve or disapprove the use of particular sub -consultants; • Negotiate with any, all, or none of the Consultants; • Cancel the RFQ and reject any and all quotations in whole or in part when it is in the best interest of the City; • Waive informalities and irregularities in the quotes; • Accept, modify, or reject any items of the quote; • Enter into an agreement with another Consultant in the event the originally selected Consultant defaults or fails to execute an agreement with the City due to unresolvable differences or not responding in a timely manner; and • Enter into an agreement with multiple Consultants for different portions of work as outlined in Section VI. Scope of Services. An agreement shall not be valid or binding on the City unless and until it is executed by authorized representatives of the City and of the Consultant. SECTION X. PUBLIC NATURE OF QUOTE MATERIALS Responses to this RFQ become the exclusive property of the City. At such time as the City recommends the Contractor to the City Manager or to the City Council, as applicable, all quotes received in response to this RFQ become a matter of public record and shall be regarded as public records, with the exception of those elements in each quote which are defined by the Consultant as business or trade secrets and plainly marked as "Confidential," "Trade Secret," or "Proprietary." The City shall not in any way be liable or responsible for the disclosure of any such quote or portions thereof, if they are not plainly marked as "Confidential," "Trade Secret," or "Proprietary" or if disclosure is required under the California Public Records Act. Any quote which contains language purporting to render all or significant portions of the quote "Confidential," "Trade Secret," or "Proprietary" may be regarded as non- responsive. Although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City may not accept or approve that the information that a Consultant submits is a trade secret. If a request is made for information marked as "Confidential," INFORMATION TECHNOLOGY DIVISION SECURITY CAMERA INFRASTRUCTURE 10 OF 23 135