AgdaPkt 2019-08-26 Joint SA PFA - Laserfiche WebLink

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6.C. - Page 2 of 11 • Updating insurance requirements, • Revising the offsite plan review task order process, • Requiring firms to conduct background checks consistent with City practices for employees, and • Clarifying language regarding compensation for services related to overtime work. The amendments also included increasing the compensation cap for CSG, Shums Coda, TRB and WC3. At the time of the June 10, 2019 staff report, Interwest and SAFEbuilt had yet to provide services to the City, but these contracts were extended in order to maintain the pool of qualified firms available to the City for needed services. Since the execution of the contracts on June 28, 2019 SAFEbuilt has commenced providing services to the City. ANALYSIS After the amendments to the agreement were executed, SAFEbuilt and TRB had separately approached staff after identifying errors in each of their fee tables for Off-site Combination Plan Review and sought to correct the errors. Combination Plan Review is reviewing building plans for compliance with structural, non-structural, green building, energy, plumbing, mechanical, electrical and fire codes. The majority of review conducted by the City is Combination Plan Review. Additionally, SAFEbuilt proposed a change to have consultant's fees to be based on a percentage of the plan review fee that the City collects from applicants. City staff prefer this approach as well. Previously, SAFEbuilt's cost model for structural plan review was based on hourly rates which made it difficult to anticipate what the full cost of the plan review would be. With percentage based fees, the costs are known up front. FISCAL IMPACT Consultant costs are entirely covered by applicant fees, and there is no additional impact to the General Fund related to the agreement amendments. Applicants pay user fees for development related services, such as plan review. The amount of the fees represent the estimated cost of providing plan review services and covers staff time and consultant costs. Consultant costs are included in the Fiscal Year 2019-20 Building Division Inspection and Code Enforcement budget for Reimbursed Professional Services. ENVIRONMENTAL REVIEW This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 29