AgdaPkt 2019-08-26 Joint SA PFA - Laserfiche WebLink

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6.G. - Page 2 of 16 The recommended contract for as -needed utilities and street surveys will provide, in a timely manner, necessary information related to these prioritized projects during each projects' design phase. The surveys will provide the City with topographic drawings that show the depths and alignments of existing underground utilities. The surveys will also detail the locations of above ground structures. This information will be utilized during the design stage to determine the depths and alignments of the proposed utility mains and avoid conflicts with existing utilities during construction. ANALYSIS Staff issued a request for proposals (RFP) to qualified professional surveying firms. Proposals were received from two firms: Belled & Associates and BKF Engineers, Surveyors, Planners. The proposals were evaluated by staff based on the criteria below: • Demonstrated success and range of experience in past projects. • Qualifications and experience of the designated Project Manager. • Qualifications of other key personnel assigned to the project team (other than the Project Manager). • Demonstrated expert knowledge of topographical curves, standards, requirements and procedures. • Completeness of proposal content. • Approach, understanding, effective and innovative strategy (realistic solution proposed). • Adequacy of personnel effort proposed. • Ability to provide quality control and management. Based on the evaluation, staff is recommending BKF Engineers, Surveyors, Planners to provide the on-call, as -needed professional surveying services related to the City's Capital Improvement Program. BKF Engineers, Surveyors, Planners will perform the scope of work for the amount of $350,000.00. FISCAL IMPACT Funds for the Proposed City's Capital Improvement Program Projects, where these expenditures will be charged, were previously approved and appropriated in Fiscal Year 2018-19. These balances will roll forward to become available with the 2019-20 budget: Sewer Fund Capital Projects — Collection System Replacement Program, Water Fund Capital Projects - Distribution System Replacement Program, Water Fund Capital Projects - Recycled Water System Development, Capital Outlay Fund - Storm Drain - Creeks & Channels, and Capital Outlay Fund - Roadway Pavement Management Program with an available balance of $4,099,514.06, $253,363.24, $549,074.31, $29,077.56, and $69,596.07, respectively, as of June 30, 2019. Additional funding for Fiscal Year 2019-20 was also appropriated for these projects. City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 84