AgdaPkt 2019-09-09 Joint SA PFA - Laserfiche WebLink

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6.C. - Page 18 of 33 the Project are submitted to the CITY retained reprographics company before the date of the first advertisement for bidding the Project. 2.6 Pre -Bid Conference(s). The PM shall conduct pre-bid conferences, including thejob walk(s), if one is required or scheduled in the bid documents. The pre-bid conference shall include without limitation: (ix) description of the Project; (x) description of the process for bidding and award of the contract(s) for construction of the Project; and, (A) requirements relating to bonds, insurance coverages and similar administrative requirements. The job walk shall provide bidders with an overview of the site of the Project and an understanding of the physical limitations and other constraints affecting the work of the Project or portions thereof. The PM shall: (i) maintain a list of bidders and bidders' representatives attending a job walk; and, (ii) record and transcribe minutes of the pre-bid conferences and job walk(s). The bidders list shall be delivered by the PM to the CITY within twenty-four (24) hours of a job walk. Minutes maintained by the PM shall be issued to all bidders who have theretofore obtained the bid documents, the CITY, the Architect and other parties as directed by the CITY. Where discussion changes the project requirements, PM shall coordinate with Architect to ensure that comments are incorporated into contract documents. 2.7 Opening/Reading of Bid Proposals. The PM shall assist the CITY in the public opening, reading, and recording of bids. During bid opening, the PM shall record the results of each bidding; including identities of the bidders, the amount proposed by each bidder, and amounts proposed for bid alternates. The PM shall identify the apparent low bidder(s). If the Project was not subject to a Request for Qualification (RFQ pre -qualification process), the PM shall review the apparent low bidders' Statement of Qualifications to determine if the low bidder meets the minimum qualification requirements. 2.8 Review of Bid Proposals. Recommendations for award of construction contract. The PM shall review submitted bid proposals to determine: (i) whether the bidder submitting the bid proposal is a responsible bidder; and, (ii) whether the bid proposal is responsive to material bidding requirements. 2.9 Bid Recommendations. PM shall make recommendations tothe CITY regarding: REV: 08-28-19 PR rejection of a bid proposal based upon the "non -responsibility" of the bidder; rejection of a bid proposal for non -responsiveness to material bidding requirements; rejection of a bid proposal for any other reason; rejection of all bid proposals; and, ATTY/AGR.2019.216/Gilbane (Page 15 of 30)