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4.4 Prosect Reports. The PM shall encourage, monitor, and ensure the filing of reports and other actions required by applicable law, rule or regulation to be undertaken by the Architect and Contractor during construction of the Project and upon completing construction of the Project. If after encouraging the Architect or Contractor and they have not filed reports or taken other actions in the timeframe required, the PM shall make recommendations to the CITY for measures to secure compliance by the Architect or Contractor regarding such requirements. The PM will assist the CITY in completion and submission of reports and other actions required to be undertaken by the CITY during construction of the Project or upon completing construction of the Project pursuant to applicable law, rule or regulation. 4.5 Fixtures, Furniture & Equipment (FF&E). PM shall assist CITY in facilitating procurement and coordination of CITY purchased FF&E arrival and installation by CITY contractor(s) and/or vendor(s). 4.6 Relocation. The PM shall coordinate scheduling of CITY staff relocations, occupancy, and moving services contractors. PM shall administer CITY contract requirements with these moving and relocation services. 4.7 Warranty Walk. Approximately 9 months following Final Completion, the PM shall schedule, coordinate, and lead the Project warranty walk, ensuring the presence of all pertinent parties, including but not limited to, CITY, Architect, Engineer, and Contractor. In coordination with the CITY, the PM shall prepare a list of all the recurring repairs and issues observed at the Project. The PM shall walk through the list at the meeting to discuss outstanding issues covered by product and labor warranties. The PM shall coordinate to ensure that all issues are resolved in a manner satisfactory to the CITY. 4.8 Other Closeout. PM shall (i) closeout all punch list items with Contractor; (ii) closeout all commissioning log items; (iii) closeout all CITY direct vendor work; (iv) resolve all change orders and assist in resolution of claims; and, (v) assist with setting up maintenance contracts (if needed). 5.0 PERSONNEL 5.1 CONSULTANT shall assign the following personnel/staff in the following roles. Removal or reassignment of personnel shall be with prior written consent of the CITY. 1. Patrick Downey is assigned as the Project Manager/Owner Representative. This position shall be the City's main point of contact. 2. Robin Mathers is assigned as the Superintendent. REV: 08-21-19 PR