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6.C. - Page 29 of 35 <br />4. Conclusions <br />Inspections <br />As the data in Table 1 documents only three fire departments in the county, Menlo Park Fire <br />Protection District, North County Fire Authority, and Woodside Fire Protection District, have <br />consistently inspected at least 90 percent of their mandated annual inspections of schools, hotels, <br />motels, and condominiums within their jurisdictions from 2015 through 2018. Redwood City <br />Fire Department was non-compliant from 2015 — 2017, completing only 2 percent of schools and <br />48 percent of hotels, motels, and condominiums in 2016. However, the data indicates that the <br />Department appears to be on track to complete their mandated inspections by the end of their <br />fiscal year (June 30, 2019). Other departments have also shown improvement. In 2018, Coastside <br />Fire Protection District completed more than 90 percent of school inspections (up from 36 <br />percent the previous year). Central County Fire Department completed more than 90 percent of <br />inspections of apartments, condominiums, hotels and motels in 2017 and 2018 (up from 61 <br />percent in 2016). San Bruno Fire Department completed 100 percent of school inspections in <br />2018 (up from 86 percent the previous years). <br />Record Keeping and Data Retrieval <br />A number of departments are enhancing their database systems. However, as Woodside Fire <br />Protection District demonstrates, smaller departments can complete and document inspections <br />without costly investments in a database system. <br />Inspection Process <br />Table 2 summarizes information regarding inspection programs across the ten fire departments. <br />A number of departments recently implemented the use of iPads or tablets to document <br />inspections and others plan to do so. This should eliminate problems associated with paper files <br />and such tools, as previously noted, allow departments to document deficiencies by attaching <br />photographs. <br />Written Policies and Procedures <br />The first submissions of Annual Reports on mandated inspections will be for 2019. As <br />previously noted, SB 1205 does not specify what information must be in those reports. Even the <br />most comprehensive policies and procedures submitted to the Grand Jury did not specify what <br />information departments will submit to their administering authorities. <br />2018-2019 San Mateo County Civil Grand Jury 15 <br />118 <br />