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CITY OF REDWOOD <br />ADMINISTRATIVE ASSISTANT (Continued) <br /> <br />EXAMPLES OF ESSENTIAL AND IMPORTANT DUTIES <br /> <br />1. Provides oversight to one or multiple programmatic areas, depending to the <br /> department to which assigned; ensures that work is completed in an appropriate <br /> manner and that program goals are met; recommends and implements policy or <br /> procedural changes related to the programmatic area(s); may develop the budget <br /> and time schedules for the programmatic area(s). <br /> <br />EXAMPLES OF ESSENTIAL AND IMPORTANT DUTIES <br /> <br />2. Conducts administrative, operational, budgetary, financial, procedural or other <br /> information or research projects related to the department or functional area to <br /> which assigned; analyzes alternatives and makes recommendations regarding such <br /> matters as administrative policies, budget development, staffing, productivity and <br /> other matters. <br /> <br />3. Attends to a variety of office administrative details such as following up on <br /> projects, transmitting information, keeping informed of departmental activities, <br /> processing payroll forms, arranging for equipment and supply purchase and <br /> equipment maintenance, attending meetings and serving on a variety of <br /> committees. <br /> <br />4. Confers with staff of other City departments, representatives of government, <br /> community, business and public agencies and the public. <br /> <br />5. Initiates specified correspondence independently for signature by appropriate <br /> management, supervisory or professional staff; reviews finished materials for <br /> completeness, accuracy, format, compliance with policies and procedures, and <br /> appropriate English usage; uses a computer or word processor and appropriate <br /> word processing, desktop publishing and spreadsheet software. <br /> <br />6. Receives and screens visitors and telephone calls, providing factual information <br /> which requires tact, discretion and the interpretation of policies and procedures; <br /> takes messages or refers the caller to the proper person. <br /> <br />7. Researches and compiles a variety of informational materials from sources both <br /> inside and outside the office; summarizes such information as directed and may <br /> prepare repo~s fi'om such materials. <br /> <br />8. Organizes and maintains various office files, including personnel and tickler files; <br /> purges files as required. <br /> <br /> 2 <br /> <br /> <br />