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01/10/2011 respective Holiday leave may be required to find his /her own relief depending on relief staffing available (i.e. "less than 12 hour leave" rule). The employee requesting the respective Holiday leave may also utilize individuals on the existing OT sign up list in Telestaff to secure relief. The required paperwork must be submitted at least 48 hours prior to the requested leave or the leave will not be approved. The relief person(s) will be paid the appropriate overtime, with approval. Ops Manual Section 7.5 is dedicated to Personnel Time Off. This section will include all rules pertaining to leave selection. Changes to this Ops Manual section will only be made with mutual agreement between the Fire Chief and the Union utilizing an agreed upon procedure. SECTION 10 — PERSONNEL FILES An employee, or his /her representative on presentation of written authorization from the employee, shall have access to the employee's personnel file on request. The City shall furnish the employee copies of all performance evaluation reports and letters of reprimand or warning prior to placement of such documents into the employee's personnel file, and copies of letters of reprimand or warning shall be sent to the Union and the Human Resources Director. In the event a letter of reprimand or warning is not sent to the Union and the Human Resources Director, such letter may not be used to support any subsequent disciplinary action. Upon receipt of a letter of reprimand or warning which the employee feels is factually incorrect, he /she may so advise, in writing, the department head, Human Resources Director and the Union. The letter of reprimand or warning may not be appealed through the grievance procedure. The employee may be required to acknowledge the receipt of any document entered into his /her personnel file without prejudice to subsequent arguments concerning the contents of such documents. At the request of the employee, a letter of reprimand may be removed from the employee's personnel file, at the discretion of the Fire Chief and the Human Resources Director, if the employee has not been subject to subsequent disciplinary action in which the minimum corrective action imposed is a letter of reprimand during the initial two - year period following the issuance of the letter of reprimand that the employee is requesting be removed from his /her file. Letters of reprimand which have been removed pursuant to this Section shall be sent to the employee. SECTION 11— PROBATIONARY PERIOD 11.1 New Employees An employee shall serve a probationary period of eighteen (18) months. The probationary period for all employees includes a six (6) months driver /operator training and evaluation program. Upon satisfactory completion of such probationary period, the employee shall be appointed as a regular employee of the City. 24 Page 30 #15077 MUFF # 905