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04/09/2012 <br /> CITY OF REDWOOD CITY <br /> RECORDS MANAGEMENT PROGRAM <br /> FILE CLASSIFICATION WITH RETENTION <br /> MUFFS (MUNICIPAL UNIFIED FUNCTIONAL FILING SYSTEM) <br /> Last Revision: 03/27/2012 <br /> CATEGORY RETENTION <br /> 100 FIRST ENTRY— PROJECTS, STUDIES, REPORTS, PETITIONS <br /> Belmont/Redwood Shores School/Community Center P /Admin.— 10 years <br /> Carrington Hall P/Admin.= 1.0 years <br /> Citizen's requests for action (not petitions) 2 years <br /> Fox Theatre P /Admin.= 10 years <br /> Franklin Area Project P/Admin.= 10 years <br /> Jefferson Grade separation P/Admin.= 10 years <br /> Middlefield Road realignment P/Admin.= 10 years Multi- <br /> family Housing Revenue Bonds, Maturity+ 10 years <br /> Redwood Shores Apartment Project P/Admin.— 10 years <br /> Oakwood/Assessment District P/Admin.= 15 years <br /> Petitions (Not initiative, recall or referendum petitions) 2 years <br /> Rolison Road P/Admin.= 10 years <br /> Trees—moved to 701 2 years R <br /> Westport P/Admin.= 10 years <br /> 110 LARGER PROJECTS—STORED IN BOXES <br /> Electronic Arts P/Admin.= 10 years <br /> Pacific Shores P/Admin.= 10 years <br /> City Hall P/Admin.= 10 years <br /> Cargill P/Admin.= 10 years <br /> 200 OPERATIONS <br /> 201 City Clerk reference materials When No Longer Required <br /> 202 Administrative procedures (City Clerk) Min. 2 years <br /> 203 Council correspondence 4 years <br /> 204 From city personnel/department correspondence 2 years <br /> 205 Council policies, procedures, programs and actions Min. 2 years <br /> P=Permanent <br /> R=Review <br /> OFR=Office of Record (refer to the Records Retention Schedules for more information) <br /> RESO.#15182 <br /> MUFF#208 <br />