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01/11/2010 1. Minor Event - Fourteen (14) calendar days prior to the event date and no more than six months in advance 2. Major Event - Sixty (60) calendar days prior to the event date and no more than nine months in advance. 3. Exclusive Use - Sixty (60) calendar days prior to the event date and no more than nine months in advance. SECTION 4: NOTIFICATION TO THE APPLICANT A preliminary review of a completed application for a Courthouse Square Event Permit will be provided to the applicant as follows: A. Minor Event, the City will notify the Applicant within five calendar days of receipt of a completed application and non-refundable application fee. The application is preliminarily approved subject to receipt of the non-refundable permit fee and refundable cleaning and damage deposit. B. Major Event, the City will notify the Applicant within ten calendar days of receipt of a completed application and non-refundable application fee. The application is preliminarily approved subject to receipt of a non-refundable permit fee and refundable cleaning and damage deposit. The Applicant may be requested to attend a pre-event meeting to discuss the proposed event with the Courthouse Square Event team. Topics to be addressed may include: the number of portable toilets, waste and recycling containers, medical personnel, security personnel, equipment, relevant supplemental permits, ABC permits, street- closure permits, County Health permits and logistical support. C. Exclusive Use Event, the City will notify the Applicant within 15 calendar days of receipt of a completed application and non-refundable application fee. The application is preliminarily approved subject to receipt of a non-refundable permit fee and refundable cleaning and damage deposit. The Applicant will be requested to attend a pre-event meeting to discuss the proposed event with the Courthouse Square Event team. Topics to be addressed may include: the number of portable toilets, waste and recycling containers, medical personnel, security personnel, equipment, relevant supplemental permits, ABC permits, street-closure permits, County Health permits and logistical support. SECTION 5: FINANCIAL AND LEGAL RESPONSIBIL TV The Permittee, its authorized representative and/or co-promoters cited in the approved application will be held financially and legally responsible for all expenses incurred by the City in connection with the event. If any charges remain unpaid within 60 days of receipt of the City's invoice, the Permittee (individual and/or organization) may forfeit the ability to rent Courthouse Square or all other City managed facilities in the future. Page 3 of21 Admin. Policy for Ord. 2351 Formerly Muff #305