AgdaPkt 2008-01-28 Clsd and Reg - Laserfiche WebLink

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iR... ~.)E.. ..p.. ...0. .. ,R.... ...T..... ! .,", .".' . .- . ~ ~ ~ -'1 . ,. ... _ '... '. . "". .' "\ ...."n """,.,, 6.1E Page 1 To the Honorable Mayor and City Council fro,m the Cit . M~n~ er January 28, 2008 SUBJECT Redwood City Recycled Water Project ReCOMMENDATION By Motion, approve Amendrnent No. 2 to the professional engineering services agreement with Kennedy/Jenks Consultants for Recycled Water Project - Customer Retrofit and Program Support Services - Phase One, and authorize the City Manager to sign Amendment No.2. BACKGROUND On August 23, 2004 the City Council approved the original agreement with Kennedy/Jenks, which includes a comprehensive set of services spanning 3~ years, designed to cover up to 57 existing custorner sites that will require retrofits to irrigation and industrial process systems. The scope and budget were based on the Recycled Water Task Force Recommended "Alternative TF" project, cumulative City Council policy and direction, and Kennedy/Jenks' experience on a similar retrofit project for the South Bay Water Recycling Prograrn. The scope requires Kennedy/Jenks to report results for each year's effort and recommend efficiency adjustments in resources as the knowledge base for Redwood City is accurnulated, which they have done. The original plan for managing this contract called for Council authorization of work for each of the following fiscal years until work was to be completed in December 2007. The value of the 42-month retrofit effort for Phase One was estimated at $1,640,400, with recornmended Council authorizations for subsequent fiscal years as follows: Effective Anticipated Anticipated Actual Authorizations by Dates Annual Council Cumulative Council Council Authorizations Authorizations August 2004 $ 574,100 $ 574,100 $ 574,100 (35%) (35%) (35%) Original agreement approval August 2005 $ 492,100 $ 1,066,200 $ 492,100 (30%) (30%) (65% ) Amendment #1 August 2006 $ 410,100 $ 1,476,300 None. Funds I (25% ) (90%) sufficient to I , continue work plan August, 2007 $ 164,100 $ 1,640,400 None. Funds to (10% ) (100%) exhausted by end Dec. 31,2007 0'2007 Total $1,640,400 $ 1,066,200 (100%) (65%) In August 2005, the City Council approved Arnendment No.1 to the Agreernent.